Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 24ITBC1329891A-JWT, Water Meter Vaults in the amount of $200,000.00 with Bartow Precast Inc., (Cartersville, GA), to provide water meter vaults. Effective January 1, 2025, through December 31, 2025, with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To provide water meter vaults.
Scope of Work: The contract will cover the supply of water meter vaults for the Water Distribution System throughout North Fulton County. These vaults will be utilized for installing new water services and replacing small to medium-sized water meters.
Community Impact: Without an accessible supply of water vaults, the installation of new water services cannot proceed, and maintenance of the water system will be affected.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The award will allow Public Works to maintain the Water Distribution System and provide new service.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: If the contract is not funded, Public Works’ ability to maintain the Water Distribution System and implement new service installations will be affected.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Bartow Precast Inc.
Prime Status: Non-Minority
Location: Cartersville, GA
County: Bartow County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation of Award
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$200,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $200,000.00.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 renewal options |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
9/30/2024 |