Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 24RFP103124C-MH, General Landscaping and Lawn Care Services for Countywide Facilities in an amount not to exceed $227,884.62 with ReIMAGE General Contractors, LLC (Atlanta, GA), to cover the costs to provide additional on-site landscaping/ground maintenance and lawn care services at 16 designated County sites. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request to increase spending authority is to cover the costs to provide additional on-site landscaping/ground maintenance and lawn care services at 16 designated County sites to include: the purchase/delivery and installation of landscaping materials such as gravel/rocks, mulch, pine straw, seeds, flowers/plants, new trees, pallets of sod, and providing a water truck to water newly installed sod. It will also cover the completion of Work Order requests for the clearing and removal of damaged trees and over-grown kudzu/vegetation, drainage repairs, and detention pond clean-up.
Costs Breakdown for Additional Landscape and Upgrade at County-Owned Sites:
|
|
County Facilities |
Project Description |
Project Cost |
|
1 |
475 Fairburn |
Cutting and Removal of Multiple Trees and Branches |
$91,950.00 |
|
2 |
Cleveland Ave Library |
Clearing and Removal of Over-Grown Kudzu |
$4,135.89 |
|
3 |
Adamsville/Collier Heights Library |
Cutting/Trimming Trees and Debris from Storm |
$949.87 |
|
4 |
Dogwood Senior Center |
Drainage Repair and Detention Pond Clean-up |
$3,789.36 |
|
5 |
New Horizons Senior Center |
Additional Landscaping and Clean-up |
$7,901.26 |
|
6 |
Fulton County Airport Aviation Circle |
Additional Landscape Maintenance and Tree Removal |
$1,928.00 |
|
7 |
Neighborhood Union |
Detention Pond Clean-up, Removal of Tree & Debris, and Stump Grounds |
$3,223.88 |
|
8 |
Willis Mills Warehouse |
Tree Trimming and Weed Clean-Up |
$501.65 |
|
9 |
Oak Hill |
Removal of Trees and Debris |
$1,000.59 |
|
10 |
Juvenile Justice |
Installation of New Trees and Removal of Kudzu |
$30,752.31 |
|
11 |
Fairburn Town Homes |
Removal of Trees and Debris |
$1,495.88 |
|
12 |
New Beginnings Senior Center |
Provide and Install Annual Flower and Mulch |
$2,876.31 |
|
13 |
265 Boulevard |
Provide and Install new Black Mulch, Pallets of Zoysia Sod, Soil, Crape Myrtles, Clean-up, and Labor |
$26,556.00 |
|
14 |
Fulton County Assessor’s Office |
Provide and Install new Black Mulch and White Rocks |
$12,484.68 |
|
15 |
Roswell Library |
Provide and Install new Pallets of Zoysia Sod & Soil, and providing a Water Truck to water the Sod on Three (3) separate days |
$23,127.65 |
|
16 |
Alpharetta Library |
Provide and install 1.379 Bales of long needle Pine Straw, 37 cubic yards Hardwood Mulch, and 2 in Trench |
$15,211.25 |
|
|
Total |
|
$227,884.62 |
Scope of Work: The contract scope of work includes, but is not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees, and irrigation systems. The maintenance shall include but not limited to application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal out of county facilities, leaf removal, irrigation repair and maintenance, tree removal, spring and fall clean up, vegetation control, grubbing, and upkeep for surplus and unused buildings, facilities, sites, vacant lots, control illegal dumping and removal of debris clean-up on all County-owned sites.
General Landscaping & Lawn Care Included:
• Spring/Fall Cleanup: April & November
• Turf Maintenance; Removing debris, seeding, aeration, vermicide
• Mowing of Properties: Turf shall be at a height of 2 to 2.5 inches
• Mulch: Mulch depth from two (2) inches to three (3) inches.
• Shrubs and Tree Plant Maintenance: Necessary prune, trim, and cleaning
• Weed Control and Fertilization
a. Annual/Perennial/Shrub Beds
b. Paved Surfaces
c. Stone/Mulch Areas
• Design and installation of turf grass and others hardscape
• Reseeding
• Irrigation System Maintenance
• Monthly report (visual documentation-before and after photos)
• Quality Assurance/Control program
• Airport (additional reporting)
Community Impact: This landscaping work will enhance the appearance of the designated County facilities and surrounding communities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
DREAM’s Ground Division will manage the coordination with the Landscape Contractor in providing the additional on-site landscaping/ground maintenance and lawn care services, and the immediate refreshing upgrade/renovation/clean-up at these at 16 designated County sites.
Project Implications: This contract provides all the necessary all labor, equipment, transportation, and materials to provide general landscaping, maintenance, and lawn care services for County facilities.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this increase spending authority is not approved, this will affect the Department’s ability to address the immediate needs for additional full on-site lawn care maintenance services for approximately 16 designated County-owned facilities and sites for FY2025.
Contract Modification
(A) ReIMAGE General CONTRACTORS, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0351 |
5/7/25 |
$1,350,000.00 |
|
Increase Spending Authority No. 1 |
|
|
$227,884.62 |
|
Total Revised Amount |
|
|
$1,577,884.62 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $227,884.62
Prime Vendor: ReIMAGE General Contractors, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $218,769.24 or 96.00%
Subcontractor: All Turf, Inc.
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Walton County
Subcontractor Value: $9,115.38 or 4.00%
Total Contract Value: $227,884.62 or 100.00%
Total Certified Value: $218,769.24 or 96.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposals- ReIMAGE General Contractor
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,350,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$227,884.62 |
|
TOTAL: |
$1,577,884.62 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $227,884.62
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |