Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award a contract without competition - Department of Public Works, 21SS00046A-KM, Colilert Reagent & Colilert 18 Reagent in the amount of $45,000.00 with IDEXX Distribution, Inc., (Westbrook, ME) to provide chemicals for drinking water analysis for existing County owned lab equipment. Effective upon BOC approval for a 12 month period. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, if after conducting a good faith review, the Purchasing Department has determined that there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to award contract without competition to IDEXX Distribution, Inc. to provide chemicals for drinking water analysis for existing County-owned lab equipment
Scope of Work: The Colilert Quanti-Tray Sealer system was originally purchased by Fulton County over ten years ago for the testing of total coliforms and E. coli within the drinking water system. It has been updated a few times since the initial purchase. The most recent update was in June 2015. IDEXX Distribution, Inc. provides the necessary chemicals and reagents to be used within the existing owned Quanti-Tray Sealer equipment. The Quanti-Tray Sealer system is easy to use by the lab staff and has a simpler testing procedure with the need for limited chemicals. It is also recognized as the most accurate and cost-effective method used for coliform testing than other systems on the market. IDEXX Distribution, Inc. is the sole provider of the chemicals used for this equipment.
Community Impact: In order to maintain a healthy and safe environment relating to the provision of clean drinking water and healthy rivers and streams, the County is required to collect and analyze water samples monthly for total coliforms and E.coli. Additionally, the County performs analyses of treatment plant effluents for fecal coliform. Failure to do so would subject the County to fines and penalties levied by the Georgia’s Environmental Protection Division or the U.S Environmental Protection Agency.
Department Recommendation: The Department of Public Works requests approval to award a contract without competition to provide chemicals for drinking water and wastewater sample analyses for existing County owned lab equipment.
Project Implications: A failure to approve would result in an inability to conduct regulatory mandated testing, resulting in noncompliance with the County’s EPD permits.
Community Issues/Concerns: There are no known concerns from the community concerning this testing system. Fulton County has used the system to respond to concerns about water quality from customers. At no time have the analyses proved to be outside the parameters for good water quality.
Department Issues/Concerns: There are no additional department recommendations or concerns on this matter.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Justification and Approval Memo
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$45,000.00 |
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TOTAL: |
$45,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5488-1463: Water & Sewer Revenue, Public Works, Chemicals - $45,000.00
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Key Contract Terms |
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Start Date: 12/1/2021 |
End Date: 11/30/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
9/30/2021 |