Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC# 99999-001-SPD0000112-0001, Fuel Card Management Services in the total amount of $35,000.00 with WEX Bank (Salt Lake City, UT), to provide fuel card management services for Fulton County fleet vehicles. Effective date: From January 1, 2021 through December 31, 2021.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-460, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The purpose of this contract is to provide fuel dispensing via WEX card services for the County vehicles operating outside areas where the drivers could not utilize County owned fuel facilities and related services in support of the County’s fuel card program. Currently the number of WEX Card users is approximately thirty (30) staff Countywide.
Benefits to use this SWC are:
• No account set up fee
• No monthly card fee
• No fee for replacement card
• Access to Strategic Card Support for special customer service
• Early payment rebate range from 0.10% to 0.13%
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize the Statewide Contract to provide fuel dispensing via WEX card services for Fulton County fleet vehicles for FY2021.
The contract management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Historical Expenditures:
• FY2020: The County expenditure as of 11/30/2020, $21,071.00
• FY2019: The County spent $26,834.00
• FY2018: The County spent $34,293.00
Project Implications: This fuel management service contract is a critical component in support of the County fleet using out of state fuel dispensing services for approximately 30 County fleet vehicles.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department will not be able to provide fuel dispensing services to the County fleet vehicles traveling out of state.
Contract Modification
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
SWC#99999-SPD-SPD0000112-001, Fuel Card Management Services
Provide Fuel Card Management Services for Fulton County Fleet Vehicles in FY 2021.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contract
Exhibit 2: Contractor’s Performance Report
Exhibit 3: SWC Benefits Sheet
Exhibit 4: Cooperative Purchasing Justification Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, 404-612-3772
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
|
|
Previous Adjustments: |
$ 0.00 |
|
This Request: |
$35,000.00 |
|
TOTAL: |
$35,000.00 |
Grant Information Summary
|
Amount Requested: |
Click here to enter text. |
☐ |
Cash |
|
Match Required: |
Click here to enter text. |
☐ |
In-Kind |
|
Start Date: |
Click here to enter text. |
☐ |
Approval to Award |
|
End Date: |
Click here to enter text. |
☐ |
Apply & Accept |
|
Match Account $: |
Click here to enter text. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1712: Internal Service, Real Estate and Asset Management, Gasoline- $35,000, “Subject to availability of funding adopted for FY2021 by BOC”
Funding Line 2:
Click here to enter text.
Funding Line 3:
Click here to enter text.
Funding Line 4:
Click here to enter text.
Funding Line 5:
Click here to enter text.
|
Key Contract Terms |
|
Start Date: 1/1/2021 |
End Date: 12/31/2021 |
|
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
12/31/2021 |