Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidders - Department of Real Estate and Asset Management, 24ITB0617C-MH, Standby Plumbing Repair Services Countywide in the total amount not to exceed $300,000.00 with (A) J2 Connect, Inc. dba J Squared Plumbing Co., Inc. (McDonough, GA) in the amount not to exceed $150,000.00 and (B) B & W Mechanical Contractors, Inc. (Lawrenceville, GA) in the amount not to exceed $150,000.00, to provide standby on-site plumbing repair services on an “as needed” basis for all Fulton County facilities. Effective upon execution of contracts through December 31, 2025, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts provide requisite augmentation of manpower for on-site Standby Plumbing Repair Services on an “as-needed” basis for Fulton County facilities for FY2025.
Scope of Work: These contracts furnish all materials, labor, tools, equipment, and parts necessary to provide on-site standby plumbing repair services on an “as needed” basis for Fulton County facilities.
The Scope of Work includes but not limited to:
1. Repairing/replacing and installing water mains, water lines, re-routing water supply lines, storm water and sewer lines, manholes, grating, and retention basins.
2. Installing, repairing, and replacing fixtures such as faucets, mixing valves, toilets, urinals, tubs, sinks, kitchen sinks, ball valves, angle/straight stops, pressure-reducing valves, and any commercial plumbing fixture such as floor sinks, dishwashers, any specialty kitchen/bathroom.
3. Installing and repairing water heaters, sump pumps, circulation pumps and plumbing for icemakers. Installation and adjustment of drinking water fountains, repairing irrigation sprinkler systems, and minor masonry repair jobs caused by plumbing work.
Community Impact: These services are necessary for the environmental health to have working plumbing systems to protect the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award was based on the bidders’ prices for hourly rates for plumber helper, technician, apprentice, journeyman, fee for use of video camera line inspection for normal and after hours, provide an estimate for replacing one 6-gallon electric compact water heater, and for replacing one Watts ½” lead free bronze RPZ backflow preventer, both estimates include cost of equipment, removing and installation/connection during normal hours. Also, bidder(s) must provide proof of required professional certified Plumbing License which is a criterion to be considered for an award with Fulton County.
The Department received and evaluated two (2) bids to the solicitation. J2 Connect, Inc. submitted the overall lowest bid in the total base bid amount of $68,732.50 and B & W Mechanical Contractors, Inc. submitted the next lowest bid in the total base bid amount of $71,599.00.
Award Recommendation:
After careful review, DREAM recommends the two overall lowest and most responsive and responsible bidders: J2 Connect, Inc. and B & W Mechanical Contractors, Inc. to provide standby on-site plumbing repair services for Fulton County for FY2025. Therefore because of the minor deviations in the total bid pricing, we recommend equal spending authorities of $150,000.00 each. Also, both recommended standby plumbing contractors have a current contract with Fulton County and have performed outstanding (91 for B & W Mechanical Contractors, Inc. & 88 for J2 Connect, Inc.) for Fulton County as stated in their performance reports (see Exhibit 2).
These contracts are required for augmentation of our capacity and to provide capabilities that the County does not have. There have been several instances where our capacity was found insufficient to meet multiple simultaneous system failures. Having multiple standbys on-call plumbing contracts in place is considered the most efficient way for handling such emergency situations, which otherwise could cause serious property damage to County facilities.
These are time and materials contracts. The requested spending authority in the total amount of $300,000.00 will cover costs for routine maintenance services and emergency repairs of parts and components, inspections, special equipment, and hourly rates standby plumbing services for FY2025.
Project Implications: These contracts require specialty tools, equipment, training, and skills that the County’s in-house staff do not have. Without these contracts in place, plumbing repair services will not be performed in a timely or cost-effective manner.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department’s ability to address plumbing repair services in a timely or cost-effective manner will be jeopardized.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $300,000.00
(A)
Contract Value: $150,000.00
Prime Vendor: J2 Connect, Inc. dba J Squared Plumbing Co., Inc.
Prime Status: African American Male Business Enterprise
Location: McDonough, GA
County: Henry County
Prime Value: $150,000.00 or 100.00%
Total Contract Value: $150,000.00 or 100.00%
Total Certified Value: $150,000.00 or 100.00%
(B)
Contract Value: $150,000.00
Prime Vendor: B & W Mechanical Contractors, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Henry County
Prime Value: $150,000.00 or 100.00%
Total Contract Value: $150,000.00 or 100.00%
Total Certified Value: $ -0-
Grand Contract Value: $300,000.00 or 100.00%
Grand Certified: $150,000.00 or 50.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluations
Exhibit 3: Department Recommendation Memorandum
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$300,000.00 |
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TOTAL: |
$300,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $180,000.00
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $120,000.00
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Key Contract Terms |
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Start Date: Upon execution of contracts |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two renewal options. |
Overall Contractor Performance Rating:
J2 Connects, Inc. dba J Squared Plumbing - 88
B & W Mechanical Contractors, Inc. - 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2024 |
12/31/2024 |