Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 22ITBC073A-KM, Fire Hydrants and Parts in the amount of $386,728.00 with Core & Main, LP (Athens, GA), to provide fire hydrants and parts. Effective January 1, 2023 through December 31, 2023 with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval of lowest bidder, Core & Main, LP (Athens GA) to provide fire hydrants and parts.
Scope of Work: The contract provides fire hydrants and the associated parts to be installed by Fulton County Public Works crews or authorized contractors throughout the North Fulton water service area. Fire hydrants are part of the publicly maintained water system and Fulton County is responsible for the proper operation of fire hydrants in North Fulton County.
Community Impact: Negative firefighting protection can occur if the replacement system parts are not procured in a timely manner and the fire hydrant is taken out of service.
Department Recommendation: The Department of Public Works recommends approval of lowest responsible bidder to Core & Main, LP with two renewal options.
Project Implications: Failure to procure and maintain these items in stock can negatively impact the maintenance and operation of the water systems throughout North Fulton. Subsequently, negative firefighting protection can occur if the replacement system parts are not procured in a timely manner.
Community Issues/Concerns: No issues/concerns have been raised by the community regarding this agenda item.
Department Issues/Concerns: There are no issues/concerns known to Public Works staff.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $386,728.00
Prime Vendor: Core & Main, LP
Prime Status: Non-Minority
Location: Athens, GA
County: Clarke County
Prime Value: $386,728.00 or 100.00%
Total Contract Value: $386,728.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$386,728.00 |
|
TOTAL: |
$386,728.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $386,728.00.
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 3.40
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2022 |
9/30/2022 |