Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 25ITB1319064C-GS, Uninterrupted Power Supply (UPS) System Maintenance Services in the total amount not to exceed $112,900.00 with Levonne Industries, LLC (Atlanta, GA), to provide standby on-site preventative and full-service maintenance services for uninterrupted power supply systems for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all parts, labor, materials, equipment, transportation, and appurtenances necessary to provide standby on-site preventive and full-service maintenance for uninterrupted power supply (UPS) systems for Fulton County for FY2027.
This is a time and material contract, and the requested spending authority in the total amount of $112,900.00 for Fulton County for FY2027 in which $33,000 of the requested spending authority will be used by Fulton County IT for the replacement of existing UPS batteries that have reached the end of their useful life.
Scope of Work: The Scope of Work includes but not limited to:
A. Required Services:
1. Repair and Emergency Services
2. Preventive Maintenance Services
3. Check Batteries
4. Converter Panel
5. Battery Replacement
6. Generator and UPS Annual Testing Services
B. Repair and Emergency Services:
1. The price quoted for the services must include cost of replacement parts and labor charges for the repair services. Repairs resulting from vandalism or theft will be considered outside the price quoted. Such repairs must be completed by the bidder, but such repairs will be compensated based on parts and labor cost.
2. The scope of work also includes replacement of components as required in normal industry practices for maintaining the reliability of installation, even if such components do not fail during the maintenance period. Components, including, but not limited to, electronic filters, fans etc. fall under this category.
3. The Scope of Work also includes the replacement, when required, of the batteries with the two UPS systems in the Data Center on the 9th floor at 141 Pryor Street, Atlanta, GA 30303, Justice Tower at 185 Central Avenue, Atlanta GA 30303, and UPS systems in the 911 Center.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This UPS maintenance contract will allow the County to ensure continuity of operations in the event of a main power failure.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, DREAM will not have the ability to address UPS maintenance needs.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0522 |
7/9/25 |
$112,900.00 |
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1st Renewal |
25-0805 |
11/5/25 |
$112,900.00 |
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2nd Renewal |
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$112,900.00 |
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Total Revised Amount |
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$338,700.00 |
Contract & Compliance Information
Contract Value: $112,900.00
Prime Vendor: Levonne Industries, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $22,580.00 or 20.00%
Subcontractor: D & S Electric
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Subcontractor Value: $90,320.00 or 80.00%
Total Contract Value: $112,900.00 or 100.00%
Total Certified Value: $112,900.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$112,900.00 |
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Previous Adjustments: |
$112,900.00 |
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This Request: |
$112,900.00 |
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TOTAL: |
$338,700.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $79,900.00 “Subject to availability of funding adopted for FY2027 by BOC”
Funding Line 2:
100-220-2203-1113: General, Information Technology, Software License- $33,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
6/30/2026 |