Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 19ITBC122716-FB, Uniforms and Accessories in the amount of $125,000.00 with Cintas Corporation (Decatur, GA), to provide uniforms and accessories. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew existing contract with Cintas Corporation to provide uniforms and accessories.
Scope of Work: Public Works employees are generally provided an annual allowance to purchase uniforms and other clothing accessories to be used in the course of the job and to allow for the general public to readily identify Public Works employees. The contract with Cintas Corporation will provide uniforms and accessories for Public Works employees.
Community Impact: It is important for Public Works work crews to be dressed in a consistent and professional manner so the general public can readily identify them while working on the water and wastewater infrastructure.
Department Recommendation: The Department requests approval to renew the existing contract with Cintas Corporation.
Project Implications: If this contract is not renewed and Department employees are not able to procure these items, the public may have difficulty identifying the workers as Fulton County employees.
Community Issues/Concerns: No issues/concerns have been made known to Public Works regarding this contract.
Department Issues/Concerns: No issues/concerns are known with this contract.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0183 |
3/18/2020 |
$125,000.00 |
|
1st Renewal |
20-0725 |
10/21/2020 |
$125,000.00 |
|
2nd Renewal |
|
|
$125,000.00 |
|
Total Revised Amount |
|
|
$375,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $125,000.00
Prime Vendor: Cintas Corporation
Prime Status: Non-Minority
Location: Decatur, GA
County: DeKalb County
Prime Value: $125,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $125,000.00 or 100%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works - 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$125,000.00 |
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Previous Adjustments: |
$125,000.00 |
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This Request: |
$125,000.00 |
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TOTAL: |
$375,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
200-540-5601-1455: Airport, Public Works, Uniforms - $680.00
201-540-2112-1455: Water & Sewer Revenue, Public Works, Uniforms - $3,600.00
201-540-5401-1455: Water & Sewer Revenue, Public Works, Uniforms - $16,000.00
201-540-5420-1455: Water & Sewer Revenue, Public Works, Uniforms - $4,200.00
Funding Line 2:
201-540-5451-1455: Water & Sewer Revenue, Public Works, Uniforms - $7,500.00
201-540-5457-1455: Water & Sewer Revenue, Public Works, Uniforms - $4,200.00
201-540-5459-1455: Water & Sewer Revenue, Public Works, Uniforms - $18,800.00
201-540-5466-1455: Water & Sewer Revenue, Public Works, Uniforms - $4,000.00
Funding Line 3:
201-540-5469-1455: Water & Sewer Revenue, Public Works, Uniforms - $14,000.00
201-540-5477-1455: Water & Sewer Revenue, Public Works, Uniforms - $2,000.00
201-540-5486-1455: Water & Sewer Revenue, Public Works, Uniforms - $6,365.00
201-540-5488-1455: Water & Sewer Revenue, Public Works, Uniforms - $6,000.00
Funding Line 4:
203-540-5453-1455: Water & Sewer R & E, Public Works, Uniforms - $18,000.00
203-540-5482-1455: Water & Sewer R & E, Public Works, Uniforms - $13,605.00
203-540-5483-1455: Water & Sewer R & E, Public Works, Uniforms - $4,600.00
301-540-5403-1455: South Fulton Sub-District, Public Works, Uniforms - $1,450.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 3.2
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2021 |
9/30/2021 |