Department
State Court
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract, State Court, 14RFP93286A-CJC, E-Filing System with File & ServeXpress, LLC (Irving, TX), to provide an integrated electronic filing system for all case types within the jurisdiction of the State Court. This exercises the first of one renewal option. No renewal options remain. The renewal term is for a two-year period. Effective dates: October 5, 2023 through October 4, 2025. This is a revenue-generating contract. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This is a revenue generating contract with a five year term with one, two year renewal option.
Scope of Work: This contract will provide a fully integrated, comprehensive, cost-effective, and user-friendly electronic filing system to accommodate all case filings within the jurisdiction of State Court. The system will allow end users to file pleadings and other documents remotely and 24 hours a day, every day of the year.
Community Impact: None
Department Recommendation: Approval of recommendation
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: This contract renewal will allow State Court to continue to offer e-filing services.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Approval |
14-0859 |
10/15/2014 |
Revenue Generating |
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Revised Agreement Approval |
17-0547 |
7/19/2017 |
Revenue Generating |
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Renewal No. 1 |
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Revenue Generating |
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Total Revised Amount |
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Revenue Generating |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $Revenue Generated
Prime Vendor: File & ServeXpress
Prime Status: Non- Minority
Location: Irving, TX
County: Dallas County
Prime Value: $Revenue Generated
Total Contract Value: $Revenue Generated
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Donald Talley, Court Administrator/Clerk of Court, State Court, (404) 612-1042
Contract Attached
title
Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
Revenue Generating |
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Previous Adjustments: |
Revenue Generating |
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This Request: |
Revenue Generating |
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TOTAL: |
Revenue Generating |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-420-4201-4230: All funds will be deposited into this revenue line
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Key Contract Terms |
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Start Date: 10/5/2023 |
End Date: 10/4/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 year |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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