Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 23ITB138778C-MH, Boiler Inspection and Preventive Maintenance Services in the amount of $100,000.00, with Daikin Applied Americas, Inc. (Marietta, GA), to provide standby on-site boiler inspection and preventive maintenance services for 27 boilers located within selected Fulton County facilities on an “as needed” basis. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of the lowest responsible bidder to provide on-site boiler inspection and preventive maintenance services for 27 boilers on an “as-needed” basis for Fulton County for fiscal year 2024.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide standby on-site boiler inspection and preventive maintenance services for 27 boilers located within selected Fulton County facilities on an “as needed” basis. The scope of work also includes, but is not limited to, the following preventive maintenance tasks:
1. Inspect boilers, fireboxes, and water heaters.
2. Inspect burners and flame controls.
3. Inspect fuel systems, pressure and safety valves, regulators, and switches.
4. Inspect linkages and pipes and check diaphragm valves.
5. Inspect all feed water and condensate pumps and motors directly feeding makeup water.
6. Inspect fans and check for unusual noise or vibration, tighten fan blades and lubricate shaft ball bearing.
7. Inspecting motor starters, run diagnostic check, and check all terminals.
8. Inspect boiler controls and test all safety devices and alarms for proper operation.
9. Inspect low and high-water cutoff and clean and check all water columns, glass gauges, and try cocks
10. Inspect the outside finish on the unit and all components to include galvanized and stainless steel construction and painted surfaces.
11. Inspect boilers with heating elements, perform continuity and amperage check of the elements.
12. Test all boiler pumps and water chemicals levels to include recirculation pumps.
This contract is governed and mandated by the State of Georgia to provide inspection of buildings or similar structures to ensure compliance with the local standards in accordance with the safety standards set forth for the equipment.
A single bid analysis was conducted and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
Community Impact: This service impacts the community because the State rules and regulations are to promote consumer protection through state regulation and American National Standard Safety Code of boiler and pressure vessels.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award was based on the bidders’ prices for hourly rates during normal and weekends/holidays; cost for on-site preventive maintenance inspection and services for 27 boilers located within Fulton County facilities; and bidder’s submittal of required professional certified trained technician licenses such as: Georgia Boiler Certificate of Authority to Install, Maintain or Service Boilers and Boiler License Four through First Class Engineers and Chief Engineer, to provide boiler inspection and preventive maintenance services for Fulton County facilities which is a criteria to be considered for an award with Fulton County.
The Department received and evaluated one (1) bid to the solicitation. Daikin Applied Americas, Inc., submitted the only responsible and responsive base bid in the amount of $27,051.00. The Department recommends Daikin to provide standby on-site preventive maintenance inspection and services for 27 boilers on an “as needed” basis located within selected Fulton County facilities. Daikin Applied has provided various HVAC services for Fulton County and has performed very good and highly competent as a HVAC/Boiler contractor for Fulton County as stated in their performance reports.
Because of the age of some of the systems, there will be deficiencies due to deferred maintenance in 2024. When such deficiencies are identified, Fulton County is liable to repair/or replace these systems which comes at an additional cost. This is a time and material contract. The requested authority in the amount of $100,000.00 will cover inspections, replacement parts/ components; and labor rates for maintenance repairs for FY2024.
Project Implications: This service keeps the County in compliance, because it is governed and mandated by the State of Georgia to provide inspection of buildings or similar structures to ensure compliance with the local standards. Each existing elevator: escalator, boiler and pressure vessel shall be thoroughly inspected as to their construction, installation, and condition on an annual basis. A permit is required and issue in accordance with the safety standards set forth for the equipment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department cannot provide boiler inspection and preventive maintenance services in Fulton County facilities, which will jeopardize Fulton County because it will not be in compliance with the State of Georgia laws and rules regulating existing boilers and pressure vessels inspection and permits for Fulton County facilities.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $100,000.00
Prime Vendor: Daikin Applied Americas, Inc.
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $100,000.00 or 100.00%
Total Contract Value: $100,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Vendor Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
Original Approved Amount: |
$0.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$100,000.00 |
TOTAL: |
$100,000.00 |
Grant Information Summary
Amount Requested: |
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Cash |
Match Required: |
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In-Kind |
Start Date: |
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☐ |
Approval to Award |
End Date: |
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☐ |
Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5225-1116: General, Real Estate and Asset Management, Building Maintenance- $100,000.00 “Subject to availability of funding adopted for FY2024 by BOC”
Key Contract Terms |
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
4/1/2023 |
6/30/2023 |