Department
External Affairs
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of External Affairs, #20RFP1212B-EC, External Grant Writing Services in the amount of $100,000.00 with Strategic Funding Group, Inc. (Atlanta, GA) to provide External Grant Writing Services. This action exercises the second of two renewal options. No renewal option remains. Effective January 1, 2023 until December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six(6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Consultant will coordinate grants and related research; review existing program materials relevant to programmatic goals; meet and interface with internal staff on grant requirements; and conduct external research as necessary. Consultant will draft, develop and package federal, state and large foundation grant proposals and supporting documents, where applicable.
Community Impact: Grant funding augments and leverages General Fund for greater community impact for County programs and services.
Department Recommendation: Approve contract renewal #2.
Project Implications: External grant writers secured approximately more than $27 million for the County since 2016.
Community Issues/Concerns: Contract addresses County support to community social service needs.
Department Issues/Concerns: Addresses multi-departmental needs for technical expert support.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0136 |
02/17/2021 |
$100,000.00 |
|
1st Renewal |
21-0892 |
11/17/2021 |
$100,000.00 |
|
2nd Renewal |
|
|
$100,000.00 |
|
Total Revised Amount |
|
|
$300,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $100,000.00
Prime Vendor: Strategic Funding Group, Inc.
Prime Status: White Female Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $100,000.00 or 100.00%
Total Contract Value: $100,000.00 or 100.00%
Total M/FBE Value: $100,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
EXHIBIT 1: CONTRACT RENEWAL AGREEMENT FORM
EXHIBIT 2: CONTRACT EVALUATION FORM
EXHIBIT 3: CONTRACTOR PERFORMANCE REPORT
Contact Information (Type Name, Title, Agency and Phone)
title
Jessica Corbitt, Director, External Affairs, (404) 612-8303
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
100,000.00 |
|
Previous Adjustments: |
$100,000.00 |
|
This Request: |
$100,000.00 |
|
TOTAL: |
$300,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-130-1305-1160: General, External Affairs, Professional Services
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: 00.00 |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
9/30/2022 |