Department
Purchasing & Contract Compliance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Purchasing & Contract Compliance, 21ITB000001A-CJC, Countywide Armored Car Services in the amount of $150,000.00 with Brinks, Incorporated (Coppell, TX) to provide Countywide armored services as needed for various County departments/agencies. This action exercises the second of two renewal options. No renewal options remain. Effective upon BOC approval through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Services include the pick-up and delivery of monies collected by various County departments to designated banks and/or locations. The service will be rendered five (5) days per week, Monday through Friday.
The contract was extended for 90 day extension pursuant to 102-364(e) January 1, through March 31, 2023, and the additional 30 day extension pursuant to 102-420(g)(1), April 1, 2023 through April 30, 2023.
Community Impact: Safe lock-up and delivery of County funds.
Department Recommendation: Recommend approval.
Project Implications: If this project is not approved, the County cannot ensure the safe pick-up and delivery of County funds to be deposited. It is imperative to safeguard the County’s assets.
Community Issues/Concerns: None.
Department Issues/Concerns: This service is needed in order to ensure that all departments follow proper cash management procedures.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0448 |
6/16/2021 |
$200,000.00 |
|
1st Renewal |
22-0053 |
1/19/2022 |
$150,000.00 |
|
2nd Renewal |
|
|
$150,000.00 |
|
Total Revised Amount |
|
|
$500,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $150,000.00
Prime Vendor: Brink’s Corporate Inc
Prime Status: Non-Minority
Location: Coppell, Texas
County: Dallas County
Prime Value: $150,000.00 or 100.00%
Total Contract Value: $150,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Felicia Strong-Whitaker, Director, (404) 612-5800
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,000.00 |
|
Previous Adjustments: |
$150,000.00 |
|
This Request: |
$150,000.00 |
|
TOTAL: |
$500.000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
Funding will be provided by respective agencies
|
Key Contract Terms |
|
Start Date: 4/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
12/31/2023 |