Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a recommended proposal - Department of Real Estate and Asset Management, RFP#21RFP131973C-MH, Bus and Shuttle Services in the amount of $522,857.25 with MTI Limo and Shuttle Services, Inc. (College Park, GA), to provide bus and shuttle services for Fulton County employees and jurors. Effective dates: April 1, 2022 through December 31, 2022, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of recommended proposal to provide Bus and Shuttle Services for Fulton County for FY2022.
Scope of Work: This contract provides transportation services primarily from Monday through Friday for Fulton County employees and jurors who park at the Brown, Yellow, Red and Silver lots to Fulton County Government Center located at 141 Pryor Street, Justice Center Tower located at 185 Central Avenue, Tax Assessor Office located at 135 Peachtree Street, Central Library located at 1Margaret Mitchell Square NW, and the Fulton County Health Services building located at 10 Park Place.
The Scope of Work includes but not limited to:
1. Provide the County, on the 1st day of each month by COB, a status report on the total number of riders, total mileage driven, fuel consumption, and interruptions in service; and
2. Provide the County a Customer Survey Report on a quarterly basis. They are to provide the customer (County staff and jurors) the opportunity to rate the quality of service and expectations being provided (cleanliness, driving, schedule pick-ups, etc.); and
3. Assist the County and Transportation provider to maintain and enhance the performance standards set forth in the proposal.
Community Impact: The County employees and the Jurors downtown parking arrangements will be dramatically affected if this contract is not approved.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of proposal to provide bus and shuttle services for Fulton County employees and jurors for FY2022.
After reviewing three (3) qualified firms’ proposals, the evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP #21RFP131973C-MH; and the Evaluation Committee has determined that the following proposal submitted by MTI Limo and Shuttle Services, Inc. is the recommended contractor:
1. MTI Limo and Shuttle Services, Inc. (94.51%)
2. A National Limousine Services, Inc. (72.82%)
3. B & K Transportation, LLC (50.40%)
The recommended professional firm has a current contract with Fulton County and have performed very well and highly competent as a Bus Contractor for the Department of Real Estate and Asset Management as stated in their performance reports.
The spending authority in the total amount of $522,857.25 is being requested to cover the cost for bus and shuttle services for County employees and Jurors, and to provide bus services for special events on as-needed basis in support of County agencies, effective April 1, 2022 through December 31, 2022.
Historical Expenditures:
• FY2021: The County spent $630,104.76
• FY2020: The County spent $616,234.67
• FY2019: The County spent $516,739.20
• FY2018: The County spent $498,359.00
Project Implications: This contract provides bus and shuttle services to County employees and jurors; and special transportation for other County agencies, as needed.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County will not have the abilities to provide bus and shuttle services for County employees and Jurors, nor will it be able to provide bus services for special events.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $522,857.25
Prime Vendor: MTI Limousine and Shuttle Services
Prime Status: African American Male Business Enterprise-Non-Certified
Location: College Park, GA
County: Fulton County
Prime Value: $522,857.25 or 100.00%
Total Contract Value: $522,857.25 or 100.00%
Total M/FBE Value: $522,857.25 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$522,857.25 |
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TOTAL: |
$522,857.25 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5223-1160: General, Real Estate and Asset Management, Professional Services- $522,857.25
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Key Contract Terms |
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Start Date: 4/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2021 |
12/31/2021 |