Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to renew an existing contract - Department of Public Works, 24ITB1326442A-BKJ, Water Meter Reading in an amount not to exceed $800,000.00 with Texas Meter & Device Company (Waco, TX) to provide water meter reading services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
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All Districts |
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District 1 |
X |
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District 2 |
X |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: Fulton County provides water distribution services to four cities north of the Chattahoochee River, consisting of Alpharetta, Johns Creek, Milton, and a portion of Roswell. Residential and commercial water meters are read by on-site contractors who record the readings and provide the data to the Finance Department to send out bills to the customers.
Scope of Work: The contractor provides daily water meter readings and completes field service orders for the water distribution system in the North Fulton County Service Area. In order to accurately bill and collect funds for the water used and sewage treated, the quantity of water used by customers of the North Fulton County Water System is continuously metered. Water meters are read on a monthly or bi-monthly basis to determine the quantity of water used and associated charges to be billed. The contractor will be required to complete approximately 2,000 meter reads per workday, as assigned by the Departments of Public Works and Finance.
With the upcoming deployment of the AMI water meter system and network, manual water metering will become less necessary. However, until that point, Fulton County will need to continue utilizing the services of the meter reading contractor, as a result the FY2027 budget allocation has been increased to cover the projected costs.
Community Impact: Without accurate meter reading, the Public Works and Finance Departments will not be able to ensure timely and accurate collection of fees for delivery of water service.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Billing and collections will be severely impacted if these services are not provided.
Community Issues/Concerns: Public Works is not aware of any Community Issues or concerns.
Department Issues/Concerns: The Department of Public Works has no issues or concerns.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
24-0902 |
12/18/2024 |
$658,966.00 |
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1st Renewal |
25-0821 |
11/5/2025 |
$658,966.00 |
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Amendment #1 |
26-0545 |
9/2/2026 |
$441,034.00 |
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2nd Renewal |
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$800,000.00 |
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Total Revised Amount |
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$2,558,966.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $800,000.00
Total Contract Value: $800,000.00
Prime Vendor: Texas Meter & Device Company
Prime Status: Non-Minority
Location: Waco, TX
County: McLennan, County
Prime Value: $800,000.00 or 100.00%
Total Contract Value: $800,000.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Adriana Bustillos, Deputy Director, Public Works 404-612-7407
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$1,317,932.00 |
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Previous Adjustments: |
$441,034.00 |
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This Request: |
$800,000.00 |
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TOTAL: |
$2,558,966.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-2112-1160: Water & Sewer Revenue, Public Works, Professional Services - $800,000.00.
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2025 |
6/30/2026 |