Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Department of Real Estate and Asset Management, 21RFP132087K-DB, Design/Build Services for the Fulton County Government Center Cooling Tower Repair and Retrofit in an amount not to exceed $82,962.82 with Mallory & Evans Service Company, Inc. (Scottdale, GA), to modify the existing scope of work to perform additional services required for the project. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This request for Change Order No. 2 is to perform additional services to replace four (4) large pneumatic valves supporting the Emergency Water Cooling System for the building generators; refinish/repaint cooling tower hood covers, exposed duct work, access/safety ladders and adjacent fencing in the Fulton County Government Center Complex.
The pneumatic valves are original to the Government Center and are beyond their useful life and have not operated for many years. These valves are critical life safety devices that provide domestic water to the Building's Emergency Generators during power outages or similar events when the Cooling Tower becomes disabled and no longer able to support the Generators. Under these conditions, all Life Safety Systems within the Government Center fail. Cost for removal of existing the Pneumatic Valves and replacement with direct digital controlled (DDC), electrically actuated Valves is $59,987.82, including contingency. The availability and delivery of DDC, electrically actuated Valves to replace the failed Pneumatic Valves which is expected to be twelve (12) weeks and the arrival of cooler weather permitting the shut-down of the Cooling Tower for the Refinishing/Repainting work.
The Cooling Tower Hood Covers, Exposed Duct Work, and adjacent Fencing have been open and unprotected to Cooling Tower steam/exhaust since the completion of the Government Center in the 1980s with little or no restoration. Rust has formed on these elements and loss of integrity has begun in specific areas. Refinishing and repainting will repair affected areas, mitigate further deterioration, and enhance the appearance of these items in the Peachtree Plaza courtyard. The Ladders are a new installation and painting is required for safety purposes. Cost for refinishing and repainting these Cooling Tower elements is $22,975.00, including contingency.
Total Change Order Request is $82,962.82
Community Impact: This effort will impact community by maintaining Cooling Tower systems in a reliable working condition and ensure proper air quality and temperature in all buildings visited by the public.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The HVAC Contractor (Mallory & Evans) will work in collaboration with the Department of Real Estate and Asset Management, Project Management Team.
Project Implications: This effort and impact are necessary to maintain the critical water supply to the Building’s Emergency Generator necessary to support all Building Life Safety Systems should the Cooling Tower fail for any reason and to repair and replace elements of the Cooling Tower exposed to exhaust over many years in the Fulton County Government Center Complex.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this Change Order is not approved, there may be a potential disruption of the critical water supply to the Building’s Emergency Generators necessary to support all Building Life Safety Systems should the Cooling Tower fail for any reason.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0125 |
2/16/22 |
$1,677,706.00 |
|
Change Order No. 1 |
22-0759 |
10/19/22 |
$78,562.00 |
|
Change Order No. 2 |
|
|
$82,962.82 |
|
Total Revised Amount |
|
|
$1,839,230.82 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $82,962.82
Prime Vendor: Mallory & Evans Service Co., Inc.
Prime Status: Non-Minority
Location: Scottdale, GA
County: Dekalb County
Prime Value: $66,370.26 or 80.00%
Subcontractor: Emery & Associates
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Dekalb County
Contract Value: $16,592.56 or 20.00%
Total Contract Value: $82,962.82 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Change Order No. 2 to Form of Contract
Exhibit 2: Change Order Cost Proposal- Pneumatic Valves Replacement
Exhibit 3: Change Order Cost Proposal- Refinish/Repaint Cooling Towers
Exhibit 4: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,677,706.00 |
|
Previous Adjustments: |
$78,562.00 |
|
This Request: |
$82,962.82 |
|
TOTAL: |
$1,839,230.82 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
533-520-5200-K011: FCURA-2019, Real Estate and Asset Management, ADA Govt Center-FCURA - $82,962.82
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 210 calendar days from issuance of NTP or until contract completion as determined by the County |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/7/2023 |
7/7/2023 |