Department
County Manager
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Office of the County Manager, 21RFP206340K-BKJ, Jail Feasibility Study in an amount not to exceed $1,199,545.00 with a joint venture of STV Architects, Inc., and TreanorHL, Inc. (STV/TreanorHL) (Atlanta, GA), to provide a feasibility study to evaluate options for the Fulton County Jail as well as, on-site headquarters for the Sheriff’s Office Jail Administration operations. The term of the contract shall be for an 18 month period or until contract completion as determined by the County. The Final Report shall be completed and submitted to the County within nine to twelve months of the issuance of the Notice to Proceed. The contract will commence as of the date the Notice to Proceed (NTP) is issued. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Jail Feasibility Study will analyze and identify the long-term options for the jail that would include refurbishing and/or expansion of the current facilities, purchasing/leasing an existing facility or constructing a new jail. Identify financing options including traditional and non-traditional funding mechanisms. Among the factors to be analyzed are state of the art 40-year build for the future space planning, demographic trends/drivers, current and expected approaches to pretrial incarceration, and service/support requirements.
Scope of Work: The Consultant will work with the County Manager’s Office, the Sheriff’s Office and other County staff to conduct a review of the adult correctional system and identify the appropriate strategy for housing pretrial detainees. The results of this analysis will determine the need for additional and/or replacement beds by bed type in the adult correctional system. This analysis will identify the cost, staffing, and time impact of identified options. The analysis must comply with American Correctional Association (“ACA”) requirements.
The purpose of this project is to assess the overall needs of County’s jail services and evaluate the feasibility of a new facility, purchased facility or improvements to the existing facilities to address the long-term needs of Fulton County.
The following are the overall objectives for this project:
• Assess future and long-term service and space needs.
• Conduct innovative space programming and design to address the long-term needs of the County.
• Determine best location for a new facility.
• Project overall cost and identify possible financing options.
• Insure the County is informed of the best possible options.
• Provide comparative analyses of benchmark counties/jurisdictions.
• Best practice thought leadership on design and program modeling.
The recommendation should meet the following goals:
• Meets future and long-term needs.
• Incorporates demographic trends/forecasts
• Provides a “best practices” approach to pre trail incarceration
• Details the pros/cons, challenges of each alternative evaluated
Community Impact: The construction of a new jail will allow for upgraded housing, better medical capabilities, and additional space/capability for diversion and rehabilitation programs.
Department Recommendation: Recommends approval.
Project Implications: The feasibility study will provide a detailed analysis and recommendation on the best approach to housing Fulton County Jail detainees. The implications for the jail and associated programs will be significant for all of Fulton County.
Community Issues/Concerns: The study will address many of the community’s concerns around care of detainees, diversion resources, medical services and other issues impacting pre-trial incarceration.
Department Issues/Concerns: The selected vendor will need to develop and manage a robust community engagement process with key stakeholders.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,199,545.00
Prime Vendor: STV/TreanorHL (JV)
Prime Status: STV(non-minority) 62% & TreanorHL (non-minority)38%
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,079,590.50 or 90.00%
Subcontractor: Full Circle Communications
Subcontractor Status: African American Female Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $59,977.25 or 5.00%
Subcontractor: Hammond Engineering, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Norcross, GA
County: Gwinnett County
Contract Value: $59,977.25 or 5.00%
Total Contract Value: $1,199,545.00 or 100.00%
Total MFBE Value: $119,954.50 or 10.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
TitleAlton Adams, Deputy COO, Office of the County Manager, (404) 612-
Contract Attached
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No
Previous Contracts
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No
Total Contract Value USER DEPARTMENT MUST ENTER INFORMATION
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Original Approved Amount: |
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This Request: |
$1,199,545.00 |
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TOTAL: |
$1,199,545.00 |
Grant Information Summary
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Amount Requested: |
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In-Kind |
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Fiscal Impact / Funding Source
Funding Line 1:
500-999-S100-1160: Capital, Non-Agency, Professional Services - $1,199,545.00
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Key Contract Terms |
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Start Date: Effective upon issuance of the NTP |
End Date: 18 months or until contract completion as determined by the County |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options |
Overall Contractor Performance Rating: This Consultant has never performed services for Fulton County Government.
Would you select/recommend this vendor again?
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