Department
Select Fulton
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Economic Development, 22RFP0119B-PS, WIOA One Stop Operator, in an amount not to exceed $125,000.00 with Arbor E&T, LLC dba Equus Workforce Solutions (Equus) (Louisville, KY) to provide comprehensive One Stop Operator Services for the Fulton County Local Workforce Development Board effective July 1, 2022 through June 30, 2023 with three renewal options. 100% grant funded. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Fulton County is seeking the services of a WIOA One-stop Operator to: Coordinate the provision of WIOA and Wagner-Peyser funded services by other agencies for the universal population at a One-Stop Center consistent with the One-Stop Operator’s Business Plan. Conduct a self-assessment along with the Local Workforce Development Board to ensure compliance with the recertification criteria. Incorporate all partners into the comprehensive one-stop; include partners who are electronically present in the comprehensive one-stop Handle complaints and/or concerns from customers Oversee staff teams Develop and deliver technical assistance Measure outcomes and evaluate system effectiveness Collect data and use data validation methodology Report data timely Ensure all partner agencies are collaborating and cooperating in the implementation of the partner programs Train the one-stop operator staff Cross-train the partner-program staff Conduct organizational capacity building to guide their internal development and activities Bring together the partner programs to ensure adequate outreach of the one-stop center Demonstrate a thorough understanding of target populations for partner programs Take ownership/leadership in ensuring all partners are contributing to the center, both financially as well as through resources and staff time Comply with all federal/state/local regulations Provide oversight to ensure that all partner agencies are also in compliance with all federal/state/local regulations One Stop Centers must also provide access to other programs and activities carried out by the One Stop partners. Co-location of programs is encouraged to the extent possible. Once a site is established, the site must utilize the term “One Stop” as the common identifier. When selecting the site location, consideration must be given to customer accessibility. A written agreement must detail management of the One Stop and is to be reviewed, upon change in key staff. Co-located partners must have a written agreement or Operating Plan describing roles and responsibilities of each partner at the site. For those who are collaborating partners off-site, roles and responsibilities are defined in a Resource Sharing Agreement. All collaborating partners, those on and off site, must have the appropriate staff trained in the services provided by other partners, know who the contact person for each partner is, and can seamlessly refer clients or participants to the appropriate entity within each partner program. Space must be made available at the site for visiting partner programs whenever feasible. All partners, those on and off site, must have a resource area available to customers that is staffed, has information on all partners in the local system, and meets customer needs. The site used for co-location must be accessible for those with disabilities and those who speak languages other than English. The One Stop Operator will explain in detail what it has achieved; where they see their strengths and weaknesses; and will identify solutions on continuous improvement methods of the designated One Stop Center. The business plan for the Center will be a current plan with Continuous Improvement efforts and Limited English Proficiency Plan built into it. A cost allocation plan will be developed (as applicable). Perform the Navigator role to include the following: Serves as the first point of contact for customers interested in the WIOA program Assists and provides instruction to customers on how to get started in the program Provides support (in person/phone/email) to customers trying to access/complete the required eligibility documents Provides follow up to customers that have not submitted packets to assess any need for additional assistance or clarification. Collects all of the documents (Completed packets only) and submits the packets to the eligibility specialist for review and eligibility determinations. Tracks all customers interested in the program, detailing any repeat questions, needs for clarification, comments/concerns, etc.
Community Impact: No community impact.
Department Recommendation: The Department recommends approval of the recommended vendor.
Project Implications: No project implications.
Community Issues/Concerns: No community issues or concerns.
Department Issues/Concerns: The Department has no issues at this time and in accordance with the Purchasing Code, a duly appointed Evaluation Committee has reviewed the proposals submitted in response to the Workforce RFP on behalf of Select Fulton. The Evaluation Committee selected the proposal from Equus as the most responsive and thoughtful proposal
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $125,000.00
Prime Vendor: Arbor E & T, LLC dba Equus Workforce Solutions
Prime Status: Non-Minority
Location: Louisville, KY
County: Jefferson County
Prime Value: $118,750.00 or 95.00%
Prime Vendor: NOIYSE Consulting dba NOIYSE
Prime Status: African American Female Business Enterprise - Non-Certified
Location: College, GA
County: Fulton County
Prime Value: $3,250.00 or 2.60%
Prime Vendor: Soft Skills Zone, LLC
Prime Status: African American Female Business Enterprise - Certified
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $3,000.00 or 2.40%
Total Contract Value: $125,000.00 or 100.00%
Total M/FBE Value: $6,250.00 or 5.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractors Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Brett Lacy, Division Manager, Workforce Development, Select Fulton 404-612-8338
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$125,000.00 |
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TOTAL: |
$125,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-118-WA43-1160: Grants, County Manager, Professional Services - $62,500.00
Funding Line 2:
461-118-WD43-1160: Grants, County Manager, Professional Services - $25,000.00
Funding Line 3:
461-118-YO21-1160: Grants, County Manager, Professional Services - $37,500.00
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Key Contract Terms |
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Start Date: 7/1/2022 |
End Date: 6/30/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: 3 one-year renewals |
Overall Contractor Performance Rating: 3.8
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/21/2021 |
4/22/2022 |