Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITBC077A-KM, Landscaping Restoration Services in an amount not to exceed $131,923.00 with Ed Castro Landscaping, Inc. (Roswell, GA), to provide landscaping restoration services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew the existing contract with Castro Landscaping, Inc., to provide landscaping restoration services.
Scope of Work: This contract with Ed Castro Landscaping, Inc., provides landscaping restoration services along private property that may be disturbed during the repair of sewer and/or water lines during emergency and maintenance activities by the Department of Public Works or a contractor.
Community Impact: Public Works aims to provide a speedy restoration of the customer’s landscaped property and ensure no soil erosion enters the stormwater system. A failure to renew the contract may result in slower restoration of customer’s property and additional soil erosion entering the stormwater system.
Department Recommendation: The Department of Public Works recommends approval to renew the existing contract with Castro Landscaping, Inc.
Project Implications: If there are budget reductions or the contract is not awarded, this will affect the Department of Public Works’ ability to adequately provide timely restoration of customer’s property and prevent additional soil erosion from entering the stormwater system.
Community Issues/Concerns: No issues or concerns have been raised to Public Works staff.
Department Issues/Concerns: There are no issues/concerns known to Public Works staff.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0016 |
1/4/2023 |
$131,923.00 |
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1st Renewal |
|
|
$131,923.00 |
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Total Revised Amount |
|
|
$263,846.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $131,923.00
Prime Vendor: Ed Castro
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $113,321.86 or 85.90%
Subcontractor: CMG Landscape and Maintenance
Subcontractor Status: African American Male Business Enterprise
Location: Roswell, GA
County: Fulton County
Contract Value: $7,572.38 or 5.74%
Subcontractor: Complete Facility
Subcontractor Status: African American Female Enterprise
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $7,572.38 or 5.74%
Subcontractor: One Two Tree
Subcontractor Status: White Female Business Enterprise
Location: Marietta, GA
County: Fayette County
Contract Value: $3,456.38 or 2.62%
Total Contract Value: $131,923.00 or 100.00%
Total Certified Value: $18,601.14 or 14.10%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$131,923.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$131,923.00 |
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TOTAL: |
$263,846.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $43,974.33.
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $43,974.33.
Funding Line 3:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $43,974.34.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2023 |
7/31/2023 |