Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Finance Department, 20RFP110320C-CG, GASB 75 Actuarial Consulting Services to resolve conflicting language regarding renewal terms; and request to thereafter renew the amended contract in an amount not to exceed $27,000.00 with The Segal Company (Atlanta, GA) to provide GASB 75 actuarial services. This action corrects a scrivener’s error and exercises the fourth of four renewal options. No renewal options remain. Effective dates: January 1, 2025 to December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to renew the contract for GASB 75 actuarial services. These services are only required every other year to meet GASB reporting standards.
Scope of Work: Finance recommends approval of this contract, which provides actuarial services to comply with the Governmental Accounting Standards Board which oversees accounting principles applicable to all state and local governments in the United States. Standard No. 75 requires a biennial actuarial analysis of Fulton County’s offer of health care and life insurance to eligible retired employees. In order to ensure the County continues to receive unmodified audit opinions, the County would disclose this updated actuarially determined information in the annual audited financial statements. Fiscal 2025 is the “on” year, which requires analysis of the other post-employment benefits as of 12/31/24.
Community Impact: None
Department Recommendation: Recommend approval
Project Implications: Ensures compliance with GASB standards for governmental financial reporting.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0164 |
3/3/2021 |
$25,000.00 |
|
1st Renewal |
21-0991 |
12/15/2021 |
$.00 |
|
2nd Renewal |
22-0842 |
10/19/2022 |
$26,000.00 |
|
3rd Renewal |
23-0740 |
9/18/2023 |
$.00 |
|
First Amendment |
|
|
$.00 |
|
4th Renewal |
|
|
$27,000.00 |
|
Total Revised Amount |
|
|
$78,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $27,000.00
Prime Vendor: Segal Consulting LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $27,000.00 or 100.00%
Total Contract Value: $27,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Amendment
Exhibit 2: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Hakeem Oshikoya, Finance Director 404-612-7641
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$25,000.00 |
|
Previous Adjustments: |
$26,000.00 |
|
This Request: |
$27,000.00 |
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TOTAL: |
$78,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1226 General, Non-Agency, Audit-Financial Special-$27,000.00, pending approval in the FY 2025 Budget.
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Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: $27,000.00 |
Renewal/Extension Terms: No renewals remain |
Overall Contractor Performance Rating: 70
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
10/1/2023 |
12/31/2024 |