Department
Diversity and Civil Rights Compliance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - The Department of Diversity and Civil Rights Compliance (DCRC) and Office of The County Auditor, 21RFP022321B-YJ, Foreign Language Oral Interpretation and Written Translation Services in an amount not to exceed $50,000.00 with TransPerfect Translations International Inc. (Atlanta, GA) to provide qualified foreign language interpreter translation services. This action exercises the first of two renewals. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Department of Diversity and Civil Rights Compliance and the Office of the County Auditor request approval to renew the contract to provide qualified foreign language oral interpretation and written translation services for Fulton County sponsored benefits and services. The vendor will provide all personnel to perform qualified oral language interpreter and written translation services through telephone, personal computer/laptop devices and/or through video remote interpreting as requested by County Department staff 24 hours per day, 7days per week and 365 days per year. Fulton County is required under Title VI of the Civil Rights Act of 1965, as amended, to ensure that all services, programs and benefits are accessible to persons with limited English proficiency.
Community Impact: The present request ensures that federally mandated Title VI communication requirements and considerations are implemented for all County programs serving individuals with limited English proficiency. If this contract request is not approved, Fulton County would not be in compliance with the Title VI of the Civil Rights Act, as amended, and would risk legal exposure and sanctions, including loss of federal funding.
Department Recommendation: The Department of Diversity and Civil Rights Compliance and Office of the County Auditor are requesting the Board of Commissioners approve the selection of foreign language and translation consultant services from TransPerfect.
Project Implications: Failure to approve the renewal could result in no available funding to support persons with limited English proficiency seeking access to Fulton County programs, activities and services and maintain compliance with Title VI of Civil Rights Act of 1964.
Community Issues/Concerns: The Department of Diversity and Civil Rights Compliance and the Office of the County Auditor are not aware of any issues/concerns regarding the agenda item.
Department Issues/Concerns: The Department of Diversity and Civil Rights Compliance and the Office of the County Auditor are not aware of any issues/concerns regarding the agenda item.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0370 05/19/2021 $50,000.00 |
5/19/2021 |
$50,000.00 |
|
1st Renewal |
|
|
$50,000.00 |
|
Total Revised Amount |
|
|
$100,000.00 |
Contract & Compliance Information
Contract Value: $50,000.00
Prime Vendor: TransPerfect Translations, Inc.
Prime Status: White Female Business Enterprise- Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total M/FBE Value: $50,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contractor Renewal Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Ms. Niger R. Thomas, Director- Department of Diversity and Civil Rights Compliance
404-612-0960
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$50,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$50,000.00 |
|
TOTAL: |
$100,000.00 |
Grant Information Summary
|
Amount Requested: |
N/A |
☐ |
Cash |
|
Match Required: |
N/A |
☐ |
In-Kind |
|
Start Date: |
N/A |
☐ |
Approval to Award |
|
End Date: |
N/A |
☐ |
Apply & Accept |
|
Match Account $: |
N/A |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-186-1822-1162: General, Diversity and Civil Rights Compliance, Professional Service
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: 1 of 2 renewal options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/1/2021 |
11/1/2021 |