Department
Real Estate and Asset Management
Requested Action
title
Request approval to close out a contract - Department of Real Estate and Asset Management, 21ITB130447C-GS, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H & I) in the amount not to exceed $69,032.00 with (A) Chi-Ada Corporation, Inc. (Atlanta, GA), to cover the final payment for continued janitorial services rendered in April 2025 for Group E (South Libraries), Group F (Other Offices North) & (Other Offices South), Group G (South Senior Centers), and Group H (Arts Centers) until new contracts under 24ITB110124C-MH were fully executed for FY2025. Effective upon BOC approval.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-416(g), the purpose of the closeout process is to verify that both parties to the contract have fulfilled their contractual obligations and that there are no responsibilities remaining. A contract is completed when all goods and services have been received and accepted; all reports have been delivered and accepted; all administrative actions have been accomplished; all county furnished equipment and material has been returned; and final payment has been made to the contractor.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to close out this contract for final payment of invoices in the total amount of $69,032.00 that were not covered under the original 90-Day Extension to (A) Chi-Ada Corporation, Inc. for services rendered in April 2025 for janitorial services for Group E (South Libraries), Group F (Other Offices North) & (Other Offices South), and Group H (Arts Centers), with a total cleanable square footage of 410,370.
Scope of Work: This Janitorial Contractor furnished all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of close out of this contract.
Project Implications: The contract is designed to provide and maintain clean and sanitary County facilities. The effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this close out of the contract is not approved, the Department will not be able to pay final payment of invoices for services rendered that were not covered under the original 90-Day Extension in April 2025 for janitorial services for Group E (South Libraries), Group F (Other Offices North) & (Other Offices South), and Group H (Arts Centers).
Contract Modification
|
CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Contract Amount |
22-0150 |
3/2/2022 |
$437,224.00 |
|
1st Renewal |
22-0820 |
11/2/2022 |
$587,668.00 |
|
2nd Renewal |
22-0682 |
9/21/2022 |
$533,355.00 |
|
Contract Amendment No.1 |
24-0197 |
3/20/2024 |
$231,505.00 |
|
90 Day Extension No. 1 |
102-364(e) |
1/1/2025 |
$265,000.00 |
|
Contract Close-Out |
- |
|
$69,032.00 |
|
Total Revised Amount |
|
|
$2,123,784.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $69,032.00
Prime Vendor: Chi-Ada Corporation
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $69,032.00 or 100.00%
Total Contract Value: $69,032.00 or 100.00%
Total Certified Value: $69,032.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Janitorial Services Invoices for April
Exhibit 3: 90 Day Extension to Form of Contract
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: $437,224.00
Previous Adjustments: $1,617,528.00
This Request: $69,032.00
TOTAL: $2,123,784.00
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $69,032.00
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Key Contract Terms |
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Start Date: N/A |
End Date: N/A |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |