Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing contract - Department of Real Estate and Asset Management, OMNIA Partners Contract #R200401, Turnkey Replacement and Installation of HVAC Equipment, in an amount not to exceed $242,347.83 with Daikin Applied Americas, Inc. (Marietta, GA), for demolition and removal of 15 total existing Carrier RTUs; installation of 15 new Daikin Package RTUs at the Auburn Neighborhood Senior Center and Neighborhood Union Health Center; and the installation of 2 new Daikin Mini Split HVAC systems at the Adamsville Health Center. Effective upon issuance of Notice to Proceed for 10 months or completion of replacement/installation project as determined by Fulton County. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: : This cooperative purchasing contract will furnish all materials, labor, tools, equipment, and appurtenances necessary to provide demolition and removal of 15 total existing Carrier RTUs and install 15 total new Daikin Package RTUs at the Auburn Neighborhood Senior Center located at 300 Edgewood Avenue, SE, Atlanta, GA 30312 and the Neighborhood Union Health Center located at 186 Sunset Avenue, NW, Atlanta, GA 30314, and to provide installation of two (2) new Daikin Mini Split HVAC systems at the Adamsville Health Center located at 3700 Martin Luther King, Jr Drive, SW, Atlanta, GA 30331.
Scope of Work: The scope of work also includes but not limited to:
Auburn Neighborhood Senior Center: $85,890.00
Removal Existing Rooftop Units:
Ø Provide demolition and removal of existing (5) Carrier RTUs
Ø Disposal of existing refrigerants in EPA approval manner
Ø Provide cranes and rigging necessary to complete removal
Mechanical Equipment Installation of (5) New Daikin Package Rooftop Units:
Ø Install one (1) 3.0-ton packaged rooftop unit
Ø Install two (2) 5.0-ton packaged rooftop unit
Ø Install one (1) 6.0-ton packaged rooftop unit
Ø Install one (1) 10.0-ton packaged rooftop unit
Ø Provide cranes and rigging necessary to complete installation
HVAC Equipment Accessories/Components:
• 460V/60Hz/3Ph
• Constant volume, single-speed control
• Electromechanical temperature controls
• Vertical supply/return
• Factory run test before shipment
• R-410A refrigerant
• Natural gas heater with aluminized steel heat exchanger
• 2’ filter rack with one set of throwaway filters
• Direct driven for 3-ton & 5-ton units
Warranty
• 5-year limited parts-only
• 5-year limited compressor parts-only
• 20-year limited heat exchanger parts-only
Neighborhood Union Health Center: $124,714.05
Removal Existing Rooftop Units:
Ø Provide demolition and removal of existing (10) Carrier RTUs
Ø Disposal of existing refrigerants in EPA approval manner
Ø Provide cranes and rigging necessary to complete removal
Mechanical Equipment Installation of (10) New Daikin Package Rooftop Units:
Ø Install one (1) 3.0-ton packaged rooftop unit
Ø Install two (2) 4.0-ton packaged rooftop unit
Ø Install six (6) 5.0-ton packaged rooftop unit
Ø Install one (1) 7.5-ton packaged rooftop unit
Ø Provide cranes and rigging necessary to complete installation
HVAC Equipment Accessories/Components:
• 208-203V/60Hz/3Ph
• Constant volume, single-speed control
• Electromechanical temperature controls
• Vertical supply/return
• Factory run test before shipment
• R-410A refrigerant
• Natural gas heater with aluminized steel heat exchanger
• 2’ filter rack with one set of throwaway filters
• Direct driven for 3-ton & 5-ton units
Warranty
• 5-year limited parts-only
• 5-year limited compressor parts-only
• 20-year limited heat exchanger parts-only
Adamsville Health Center: $31,743.78
Ø Install two (2) new Daikin 1.0-ton Mini Split (AC)
Ø Mounting condensers and indoor units to customer specs/location
Ø Pour new concrete pad for the two (2) condenser units
Ø Install two (2) AC security cages around the condenser units
Ø Installation includes thermostats, refrigerants piping, and condensate pumps
Ø Run refrigerate piping above the drop ceiling secured with piping straps to indoor units
Ø Provide and install new electrical breakers, conduit, control wire and disconnect
Ø Perform vacuum and pressure testing
Ø Provide operation instructions to end-users
Note: All work to be performed during normal business hours (8am to 5pm, M-F, non-holidays)
Community Impact: This effort is necessary for the environmental health and comfort of the patrons and employees at this County facility.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The work will be managed by the Department Real Estate and Asset Management (DREAM), HVAC Maintenance Team.
The estimated time to complete the required replacement/installation is 10 months upon receipt of notice to proceed/ or completion of project as determined by Fulton County and purchase order with lead time of materials and equipment.
Project Implications: This contract will allow the necessary upgrade and installation of the existing HVAC mechanical equipment to more highly integrated and energy efficient systems. The intent of this project is to replace 15 existing RTUs and install 15 new package RTUs and install two (2) new Mini Split AC units.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this cooperative purchasing contract is not approved, the County will not be able to provide for the immediate comprehensive replacement and installation of a total of 15 new RTUs at the Auburn Neighborhood Senior Center and the Neighborhood Union Health Center and the installation of two (2) new Daikin Mini Split Air Condition (AC) at the Adamsville Health Center.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: OMNIA Partners Contract #R200401
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$242,347.83 |
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TOTAL: |
$242,347.83 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-H009: Capital, Real Estate and Asset Management, Adam Hlth Ctr Cooling Sys- $21,500.00
Funding Line 2:
500-520-5200-H011: Capital, Real Estate and Asset Management, Auburn Ave Sen Ctr HVAC- $64,545.00
Funding Line 3:
500-520-5200-H012: Capital, Real Estate and Asset Management, Neighborhood Union HVAC- $113,200.00
Funding Line 4:
500-520-5200-J002: Capital, Real Estate and Asset Management, MEP 2017- $43,102.83
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Effective upon issuance of Notice to Proceed for 10 months or completion of replacement/ installation project as determined by Fulton County. |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |