Department
Senior Services
Requested Action
title
Request approval of a change order less than 10% - Senior Services 22RFP035A-CJC, Aging Services in an amount not to exceed $90,000.00 with (A) Senior Services North, Inc. (Alpharetta, GA) in the amount of $30,000.00; (B) South Fulton Senior Services (College Park, GA) in the amount of $30,000.00; and (C) Visiting Nurses Health Systems (Atlanta, GA) in the amount of $30,000.00 to provide Aging Services for Fulton County seniors aged 60 and above. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts support Neighborhood Senior Center Management (NSC) for 14 centers, Volunteer Services (NSC support) and Case Management in Central, North and South Fulton to eligible Fulton County seniors aged 60 and above.
The Aging Services contract was approved by the Board of Commissioners in December 2022 at a compensation amount of $4,487,656.46. Three contracts were awarded, and the contractors submitted varying reimbursement rates for case management services. These rates are based on direct and indirect personnel and administrative costs to deliver these services. Case management services under Aging Services are partially funded through the Atlanta Regional Commission via Older Americans Act funding.
The cost of doing business has increased and is more expensive than prior years. Approval of this change order less than 10% results in a billable rate change.
Scope of Work: The Department of Senior Services Aging Services program provides services and support to seniors with mobility. Case Management is a service for seniors that requires assistance due to being homebound or having limited mobility. The case manager assesses the senior’s current situation to align services to support them. Senior Center Management supports the County’s 14 centers and allows seniors to visit Fulton County Neighborhood Senior Centers to receive services, participate in programs and partake of meals on a daily basis in a clean and safe environment. Volunteer Services augments senior center staff support, addresses social isolation and increases access to community services.
Community Impact: These are support services that enable eligible Fulton County seniors to participate in daily activities near their homes which advances mobility, reduces social isolation and its implications, while promoting engagement and cognitive stimulation. Caregivers are less stressed as they leave their loved one in a safe and supervised environment with a professional. According to the Share Fulton Senior Services Performance Dashboard, there were 3,969 individuals who received congregate meals at Neighborhood Senior Centers in 2024, 328 new seniors began receiving case management services in 2024, and as of Q4-24, 100% of case management participants surveyed reported that their case managers do a good job setting up their care.
Department Recommendation: The Department recommends approval.
Project Implications: This service will provide Aging Services to eligible Fulton County seniors aged 60 and above. The service prevents seniors from being isolated and sedentary.
Community Issues/Concerns: If the contract is not approved there are community concerns regarding access to vital resources and services. (Performance Dashboard).
Department Issues/Concerns: If the contract is not approved, there are departmental concerns regarding the County’s ability to continue to provide services and resources to the community.
Contract Modification:
(A) Senior Services North Fulton
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0988 |
12/21/2022 |
$1,779,844.50 |
|
1st Renewal |
23-0911 |
12/20/2023 |
$1,779,844.50 |
|
Amendment 1 |
24-0148 |
03/06/2024 |
$30,000 |
|
2nd Renewal |
24-0742 |
11/6/2024 |
$1,779,844.50 |
|
Amendment 2 |
|
|
$30,000 |
|
Total Revised Amount |
|
|
$5,399,533.50 |
(B) South Fulton Senior Services
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0988 |
12/21/2022 |
$1,469,171.63 |
|
1st Renewal |
23-0911 |
12/20/2023 |
$1,469,171.63 |
|
Amendment 1 |
24-0148 |
03/06/2024 |
$30,000 |
|
2nd Renewal |
24-0742 |
11/06/2024 |
$1,469,171.63 |
|
Amendment 2 |
|
|
$30,000 |
|
Total Revised Amount |
|
|
$4,467,514.89 |
(C) Visiting Nurses Health Systems
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0988 |
12/21/2022 |
$1,238,640.33 |
|
Amendment |
23-0315 |
05/03/2023 |
- $123,864.03 |
|
1st Renewal |
23-0911 |
12/06/2023 |
$1,114,776.30 |
|
Amendment 2 |
24-0148 |
03/06/2024 |
$30,000 |
|
2nd Renewal |
24-0742 |
11/06/2024 |
$1,114,776.30 |
|
Amendment 3 |
|
|
$30,000 |
|
Total Revised Amount |
|
|
$3,404,328.90 |
Contract & Compliance Information
Total Contract Value: $90,000.00
(A)
Contract Value: $30,000.00
Prime Contractor: Senior Services North Inc.
Prime Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $0
(B)
Contract Value: $30,000.00
Prime Contractor: South Fulton Senior Services
Prime Status: Non-Profit
Location: College Park, GA
County: Fulton County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $0
(C)
Contract Value: $30,000.00
Prime Contractor: Visiting Nurse Health System, Inc.
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $0
Grand Total Contact Value: $90,000.00 or 100.00%
Grand Total Certified Value: $0 (All Non Profit Firms)
Exhibits Attached
Exhibit 1: Contract Amendment 2 - Senior Services North Fulton
Exhibit 2: Contract Amendment 2 - South Fulton Senior Services
Exhibit 3: Contract Amendment 3 - Visiting Nurse Health System
Exhibit 4: Performance Evaluations
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$4,487.656.46 |
|
Previous Adjustments: |
$13,181,377.30 |
|
This Request: |
$90,000 |
|
TOTAL: |
$13,271,377.30 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183Y-1160: General, Senior Services, $90,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
(A) Senior Services North, Inc. 88
(B) South Fulton Senior Services 85
(C) Visiting Nurse Health System, Inc. 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |