Department
Real Estate and Asset Management
Requested Action
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 24ITB100324K-JA, Renovation of Airport Administration Air Rescue Firefighting Station - FY2025 in the amount not to exceed $2,389,000.00 with Sovereign Cooper, Inc. (Cumming, GA) to provide construction/renovation of the upper and lower floors of the west apparatus bay (approximately 7,275 gross square footage) of the Airport Administration Aircraft Rescue Firefighting Station (ARFF), located at 3965 Aero Drive NW, Atlanta GA 30336, for continued use by the Fulton County Executive Airport Administration and to allow the expansion of the Emergency Management Operations. Effective upon issuance of the NTP for 300 calendar days. (APPROVED)
body
Requirement for Board Action
In accordance with the State of Georgia O.C.G.A § 36-91-20, Georgia Local Government Public Works Construction Law, all competitive sealed bids costing $100,000.00 or more for public works construction projects shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Executive Airport’s Administration Aircraft Rescue Firefighting Station (ARFF) project is a renovation of the upper and lower floors of the west apparatus bay. The building area of the renovation work is about 7,275 gross square footage. The space impacted/added include but are not limited to:
a) Lower level - the apparatus bay, Decon/laundry room, restroom, hose reel/storage, fire equipment storage, adding a new interconnecting staircase.
b) Upper Level - the roof of the Apparatus Bay will be removed and walls extended up, floor added, to create an interior space to house EMA offices and Day Room. Additionally, the existing upper level will receive a kitchen, living and sleeping spaces and restrooms for EMA staff to operate a limited twelve-hour (12) response facility.
Phase I of the Renovation of Executive Airport’s Administration Air Rescue Firefighting Station was performed recently by renovating the east wing of the building to accommodate the Fulton County Executive Airport Administration offices. These operations will continue during this construction; therefore, all construction activities will be scheduled to avoid or minimize the impact on airport operations.
Scope of Work: The project will consist of the awarded bidder furnishing all materials, labor, tools, equipment and appurtenances necessary to perform all construction/renovation according to the Invitation to Bid scope of work, specifications and drawings documents provided for the Fulton County Executive Airport Administration and Emergency Management Aircraft Rescue and Firefighting Station (ARFF) project.
o Project Management (coordination with Fulton County Staff and Departments)
o Building analysis and Mobilization Plan
o Management and execution of a Safety Plan
o Prepare project schedule and monthly updates to reflect variance
o Provide recovery schedule and recommendations
o Provide 100% Performance and Payment Bonds prior to Construction
o Manage obtaining all required permits
o Management execution of all Construction Phase activities
o Schedule and conduct progress meetings throughout the duration of project
o Management and execution of the Post Construction Phase
o Provide electronic document service and manage submittals as required
o Provide photograph documentation of construction progress
o Management and execution of Quality Assurance Plan & Dust Control Plan as required
o Execute fully the requirements and intent of the ITB
The County requires a project schedule that achieves substantial completion with a temporary certificate of occupancy (TCO) within 270 calendar days of notice to proceed. The additional 30 days required under the contract are needed to move the work from substantial completion to full completion.
DREAM also recommends an Owner controlled contingency in the sum of $310,000 (Three hundred and ten thousand dollars) to accommodate Emergency Management Agency Airport Rescue and Fire Fighting (ARFF) required Furniture, Fixtures and Equipment (FF&E), Fulton County recommended IT data requirements and the costs of unforeseen conditions. Including the cost of construction/renovation this will bring the revised total project budget to $2,699,000.00. For these changes, DREAM will proceed with the BOC approval as needed to increase the spending authority.
Community Impact: Expanding Fulton County’s Emergency Management operations is crucial for enhancing the capacity to respond effectively to community needs. By investing in improvements, the operations can ensure that emergency services are well-prepared to handle various crises, whether they are natural disasters, public health emergencies, or other incidents affecting public safety.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedural for Basis Award
The recommendation for the award is based on the bidders’ abilities to provide complete cost for construction/renovation according to the Invitation to Bid scope of work, specifications and drawings documents provided for the Fulton County Executive Airport Administration and Emergency Management Aircraft Rescue and Firefighting Station (ARFF) project. The Total Base Bid Amount determined the lowest responsible and responsive bidder recommended for this award.
Award Recommendation
After careful review, DREAM recommends Sovereign Cooper Inc. as the lowest responsive and responsible bidder to provide Renovation of the Airport Administration Aircraft Rescue Firefighting Station (ARFF). As far as DREAM is aware, Sovereign Cooper, Inc. has not previously performed services for DREAM and therefore has no performance history to provide.
The recommended Contractor will work in collaboration with the Department of Real Estate and Asset Management Construction Team and the Emergency Management Agency Airport Recue and Fire Fighting (ARFF) Division.
Project Implications: This contract intent is to restore and expand the Executive Airport’s Administration Aircraft Rescue Firefighting Station (ARFF), economically and efficiently, to a condition which is fully able to meet the long-term space and service needs of the employees and Fulton County operations.
Community Issues/Concerns: The Department is not aware of any community issues/concerns at this time.
Department Issues/Concerns: If this proposal is not approved, the County does not have the capacity, or the expertise, to perform the construction/renovation of the upper and lower floors of the west apparatus bay of the Executive Airport’s Administration Aircraft Rescue Firefighting Station (ARFF) Station, which will delay needed upgrades to the facility and the needed relocation and expansion of County operations.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $2,389,000.00
Prime Vendor: Sovereign Cooper, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,337,840.00 or 56.00%
Subcontractor: Jonquil Steel
Subcontractor Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Subcontractor Value: $262,790.00 or 11.00%
Subcontractor: Mechanical Piping Solutions
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $167,230.00 or 7.00%
Subcontractor: Southern Excavating & Hauling
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $215,010.00 or 9.00%
Subcontractor: DCO
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $23,890.00 or 1.00%
Subcontractor: West Metro Glass
Subcontractor Status: Non-Minority
Location: Winston, GA
County: Douglass County
Subcontractor Value: $71,670.00 or 3.00%
Subcontractor: Abrams Architectural
Subcontractor Status: Non-Minority
Location: Austell, GA
County: Cobb County
Subcontractor Value: $47,780.00 or 2.00%
Subcontractor: Master Roof
Subcontractor Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Subcontractor Value: $95,560.00 or 4.00%
Subcontractor: B & H Masonry
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $47,780.00 or 2.00%
Subcontractor: Alamo Drywall
Subcontractor Status: Non-Minority
Location: Austell, GA
County: Cobb County
Subcontractor Value: $119,450.00 or 5.00%
Total Contract Value: $2,389,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report - Memo
Exhibit 3: Department Recommendation Memo
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3773
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$2,389,000.00 |
|
TOTAL: |
$2,389,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
9999-509-310-5602-AIR5-AIR5-509CST - ARFF Phase III - Fire Fighter Facility Renovation - $2,389,000.00
|
Key Contract Terms |
|
Start Date: Issuance of NTP |
End Date: 300 calendar days or completion as determined by County |
|
Cost Adjustment: NA |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating: NA
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
NA |
NA |