Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 23ITB138872C-JNJ, Towing and Wrecker Services for County Fleet in an amount not to exceed $60,000.00, with CSS Transportation LLC (Smyrna, GA), to provide towing and wrecker services for the County fleet. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract will provide towing services, tire changing, lock out assistance and battery charging/starting services to the County’s fleet 24 hours a day, 7 days per week to include the surrounding Metropolitan Atlanta area.
The category of vehicles is as follows;
• Light-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 14,000 pounds or less.
• Medium-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 10,001 to 25,999 pounds or less.
• Heavy-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 26,000 pounds or heavier.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award was based on the bidders’ prices for GVW (Gross Vehicle Weight) for less (<) than and greater (>) than 14,000 per vehicle in separate columns to include: unit costs for Mondays thru Friday and Weekends, rate per hour, tire change and unlock doors, and combined sub-total costs from each column to determine the lowest responsible bidder to provide towing and wrecker services for Fulton County fleet vehicles.
The Department received and evaluated two (2) bids for to the solicitation. CSS Transportation submitted the overall lowest bid in the amount of $1,379.00; and S&W Towing submitted the next lowest bid in the amount of $1,569.00. Therefore, after careful review, we recommend CSS Transportation LLC as the lowest responsive and responsible bidder to provide towing and wrecker services for County fleet for Fulton County for FY2024.
Project Implications: This contract requires specialty tools, equipment, training, and skills. Towing and wrecker services for County fleet will not be performed in a timely or cost-effective manner if this contract is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department cannot provide towing and wrecker services for County fleet vehicles.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $60,000.00
Prime Vendor: CSS Transportation LLC
Prime Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Prime Value: $60,000.00 or 100.00%
Total Contract Value: $60,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$60,000.00 |
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TOTAL: |
$60,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: General, Real Estate and Asset Management, - $60,000.00 “Subject to availability of funding adopted for FY2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |