Department
Real Estate and Asset Management
Requested Action
title
Request approval to utilize Cooperative Purchasing - Department of Real Estate and Asset Management, Omnia Partners Public Sector Contract #R190303 Office Supplies, Related Products and Services in the total amount not to exceed $150,000.00 with ODP Business Solutions, LLC, formerly Office Depot, Inc. (Norcross, GA), to provide copy paper and related supplies as needed Countywide for the remainder of 2025. Effective July 1, 2025 through December 31, 2025. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or state contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Requesting approval to utilize Cooperative Purchasing to provide and delivery copy paper and related supplies on an “as-needed” basis to Countywide Departments for the remainder of FY2025.
Scope of Work:
This Cooperative Purchasing Contract is competitively procured by Region 4 Education Service Center, as the principal procurement agency, in partnership with OMNIA Partners, a national purchasing organization of which the County is participating as a public agency.
The key benefits of utilizing this contract include the following:
Ø The vendor will delivery directly to the location of requesting agency, which will result in a reduction in fuel consumption by DREAM delivery vehicles; allowed County personnel to be assigned to other logistical work.
Ø Required less warehouse space to store paper.
Ø Next day delivery service.
Ø The County will receive a 1~2 % in rebates.
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The copy paper and related supplies are coordinated and managed by the Department of Real Estate and Asset Management, Material Management Division.
Project Implications: This Cooperative Purchasing Contract provides all the necessary paper products needed to support various Countywide agencies
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this Cooperative Purchasing Contract is not approved, the Department will not have the ability to provide copy paper and related supplies for Countywide agencies for the remainder of FY2025.
Contract Modification: No, this is a new procurement.
Contract & Compliance Information
Exhibits Attached
Exhibit 1: Renewal Award of Contract #R190303
Exhibit 2: Office Supplies, Related Products and Services Contract #R190303
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Exhibit 4: Contractor’s Performance Report
Exhibit 5: ODP Tariff Increases 2025
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$150,000.00 |
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TOTAL: |
$150,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5201-1713: Internal Services, Real Estate and Asset Management, Inventory Supplies- $150,000.00
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Key Contract Terms |
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Start Date: 7/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2025 |
3/31/2025 |