Department
Real Estate and Asset Management
Requested Action
title
Request approval of recommended proposals - Department of Real Estate and Asset Management, 24RFP103124C-MH, General Landscaping and Lawncare Services for Countywide Facilities in the total amount not to exceed $1,628,000.00 with (A) ReIMAGE General Contractors, LLC (Atlanta, GA) in an amount not exceed $1,350,000.00; and (B) Georgia Green Grounds Care LLC (Marietta, GA) in an amount not to exceed $278,000.00, to provide on-site landscape/ground maintenance and lawn care services for 108 County-owned sites to include the Fulton County Executive Airport - Charlie Brown Field. Effective upon execution of contracts through December 31, 2025, with two renewal options.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-374, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts provide on-site general landscaping and lawn care for 108 countywide facilities (North Fulton - 20 sites and South Fulton - 88 sites). The contracts include, but are not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees, and irrigation systems. The maintenance shall include, but not be limited to, application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal out of County facilities, leaf removal, irrigation repair and maintenance, tree removal, spring and fall clean up, vegetation control, grubbing, and upkeep for surplus and unused buildings, facilities, sites, vacant lots, control illegal dumping and removal of debris clean-up on all County-owned sites.
Scope of Work: General Landscaping & Lawn Care Services Include:
• Spring/Fall Cleanup: April & November
• Turf Maintenance; Removing debris, seeding, aeration, vermicide
• Mowing of Properties: Turf shall be at a height of 2 to 2.5 inches
• Mulch: Mulch depth from two (2) inches to three (3) inches.
• Shrubs and Tree Plant Maintenance: Necessary prune, trim, and cleaning
• Weed Control and Fertilization
a. Annual/Perennial/Shrub Beds
b. Paved Surfaces
c. Stone/Mulch Areas
• Design and installation of turf grass and others hardscape
• Reseeding
• Irrigation System Maintenance
• Monthly report (visual documentation-before and after photos)
• Quality Assurance/Control program
• Airport (additional reporting)
(A) North Fulton Sites:
Georgia Green Grounds Care LLC will provide comprehensive grounds and turf management program to include routine landscape maintenance, design and installation, arborist, and landscape architect services for 20 sites located in North Fulton area.
Abernathy Arts Center North Training Center
ADTC Northeast Inspector
Alpharetta Branch Northside Branch
Buckhead Branch Ocee Branch
Dorothy Benson Senior Ctr Peachtree Branch
East Roswell Branch Roswell Branch
North Fulton Health Sandy Springs Branch
Milton Branch Turner Field Lots
NE/Spruill Oaks Water Resources Building
North Annex Morgan Falls
(B) South Fulton Sites:
ReIMAGE General Contractors, LLC will provide comprehensive grounds and turf management program to include routine landscape maintenance, design and installation, arborist, and landscape architect services for 88 sites to include Fulton County Executive Airport-Charlie Brown located in South Fulton area.
Adams Park Central Training Center Dogwood Senior Center
Adamsville Branch Charles Justice Center East Atlanta Branch
Adamsville Health Center Cleveland Ave Branch East Point Branch
Airport Complex (DREAM) College Park Branch Election Warehouse
Airway Motel College Park Health Center Election Prep Center
Auburn Avenue Branch Commerce Way Parkway Executive Hotel
Auburn Senior Center Community Club House Fairburn Branch
Bowden Senior Center Darnell Senior Center Fire Station
Camp Truitt -1 David Hagin Firing Range DREAM Service Bldg.
Camp Truitt -2 Dogwood Branch Hammond House
Hapeville Branch Metro Library Police Major Case
Hapeville Health Center Mills Senior Center Police Tactical
Jail Complex MLK Jr. Branch Ponce De Leon Branch
Jerre Wells Health Neighborhood Health Public Safety Training
Justice Center New Beginnings Senior Ctr. Quality Living Center
Juvenile Court North West Atlanta SE Senior Center
Kirkwood Branch Oak Hill Senior Center South Annex
Knight Hotel Old National Police South Fulton Branch
Mechanicsville Branch Palmetto Branch South Training Center
Medical Examiner’s Palmetto Senior Center Southeast Branch
Southwest Branch Jail Complex Parking Jonesboro Road
Stewart-Lakewood Village Drive Parcel Dill Avenue
Washington Park Fifty-Four Columns-Art Airport Complex-2
West End Arts Red Roof Inn Hotel Stone Wall Tell Maint.
West End Branch Mercury Dr. Parcel Fulton County Animal Svs.
West Mental Health Gas Station Fulton Ind. Fulton County Public-
Safety Training Center
Wolf Creek Amphitheater McDonald’s Building
Wolf Creek Branch South Fulton Health
Wolf Creek Trail Loch Lomand Trail
Jail Complex Church Street Property
Community Impact: Enhance the professional appearance of the facilities and surrounding communities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of proposals.
After reviewing seven (7) qualified firm’s proposals, the evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP, the Evaluation Committee has determined that the following proposals submitted by ReIMAGE General Contractors, LLC (91.43%) and Georgia Green Grounds Care LLC (77.1%) are the two recommended contractors to provide General Landscaping and Lawn Care Services for Countywide Facilities for FY2025.
The recommended contractors have a current contract with Fulton County and have performed outstanding and highly competent as a Landscape Contractor for the Department of Real Estate and Asset Management as stated in their performance reports (Exhibit 2).
These contracts are time and materials and requested spending authority in the total amount of $1,628,000.00 is sufficient to cover the costs for additional landscape enhancement, required removal of debris and clean-up, and schedule routine landscape maintenance services of all 108 County-owned site including Airport for FY2025.
Project Implications: These contracts provide all the necessary all labor, equipment, transportation, and materials to provide general landscaping, maintenance, and lawn care services for County-wide facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contracts are not approved, this will affect the Department’s ability to address the needs for full on-site lawn care maintenance services for 108 County-wide facilities and including Fulton County Executive Airport - Charlie Brown Field.
Contract Modification: This a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,628,000.00
(A)
Contract Value: $1,296,000.00
Prime Vendor: ReIMAGE General Contractors, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,296,000.00 or 96.00%
Subcontractor: All Turf, Inc.
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Walton County
Subcontractor Value: $54,000.00 or 4.00%
Total Contract Value: $1,350,000.00 or 100.00%
Total Certified Value: $1,296,000.00 or 96.00%
(B)
Contract Value: $222,400.00
Prime Vendor: Georgia Green Grounds Care LLC
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $278,000.00 or 80.00%
Subcontractor: Bubba Stump Grinding
Subcontractor Status: Hispanic Male Business Enterprise
Location: Acworth, GA
County: Cobb County
Subcontractor Value: $55,600.00 or 20.00%
Total Contract Value: $278,000.00 or 100.00%
Total Certified Value: $55,600.00 or 20.00%
Grand Contract Value: $1,628,000.00 or 100.00%
Grand Certified Value: $1,351,600.00 or 83.02%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,628,000.00 |
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TOTAL: |
$1,628,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $1,350,000.00
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services- $100,000.00
Funding Line 3:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services- $35,288.00
Funding Line 4:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services- $42,712.00
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Key Contract Terms |
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Start Date: Upon contract executions |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
ReIMAGE- 100
Georgia Green- 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2024 |
12/31/2024 |