Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Department of Real Estate and Asset Management, SWC#99999-001-SPD0000116, Tires and Tubes, Pneumatic and Solid and Retread Tires, in the total amount of $175,000.00 with (A) Continental Tire the Americas d/b/a Hill Tire Company, Inc. (Forest Park, GA) in the amount of $25,000.00; (B) The Goodyear Tire & Rubber Company d/b/a Nextire Commercial, Inc. (Decatur, GA) in the amount of $125,000.00; and (C) Bridgestone Americas Tire Operations, LLC d/b/a Atlanta Commercial Tire, Inc. (Forest Park, GA) in the amount of $25,000.00, to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles. Effective dates: upon approval of the Board of Commissioners through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to utilize statewide contracts to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles for FY2022.
Scope of Work: These statewide contracts provide tires, tubes, accessories and repair services for County fleet vehicles. The scope of work also includes the ability to outsource and receive 95% of all tires and accessories within 24 hour notice, and to provide warranty on all tires, tubes and accessories against defects in material and workmanship. This service operates on an as needed basis and having multiple sources for services provides the County with maximum flexibility.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize the Statewide Contracts to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles, effective from April 1, 2022 through December 31, 2022.
The Department of Purchasing and Contract Compliance and the Department of Real Estate and Asset Management (DREAM) examined and recommended that it would be beneficial and convenient for the County to acquire this service through the Statewide suppliers (Tires and Tubes, Pneumatic and Solid and Retread Tires) rather than soliciting through the normal bid process. The project management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Historical Expenditures:
FY2021: The County spent $71,000.00
FY2020: The County spent $59,778.00
FY2019: The County spent $64,000.00
FY2018: The County spent $119,000.00
FY2017: The County spent $8,130.45
Project Implications: This service fills a critical support need for the delivery of multiple County services including, but not limited to, law enforcement and facility maintenance. With a fleet of 1,163 vehicles, it’s imperative to have this service in order to prevent the disruption of County service delivery.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these statewide contracts are not approved, the Department will not be able to provide tires, tubes and accessories and repair services to the County fleet vehicles.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC Benefits Sheet
Exhibit 2: Statewide Contracts
Exhibit 3: Contractor’s Performance Reports
Exhibit 4: Justification Form for use of Statewide Contracts
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$175,000.00 |
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TOTAL: |
$175,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage Parts- $175,000.00
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Key Contract Terms |
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Start Date: 4/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
12/31/2021 |