Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC 99999-SPD0000154-0001, Facility Maintenance Solutions in an amount not to exceed $128,792.10 with CGL Facility Management, LLC (Fayetteville, GA) to provide facility maintenance services for the new Fulton County Animal Services Facility located at 1251 Fulton Industrial Boulevard, NW, Atlanta, GA 30318. Effective dates November 1, 2023 - December 31, 2023. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, request for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to utilize this statewide contract to provide preventive and corrective maintenance services for the new Fulton County Animal Services Facility during the transition of operations from the current facility through December 31, 2023. A separate request will be presented for services for FY2024.
Scope of Work: The contractor will be required to provide engineering management and technical expertise to protect the new facility’s capital investments and to maintain interior and exterior equipment and spaces.
The Contractor shall operate, maintain, monitor, and adjust the day-to-day operations of the building and all building systems including:
• Mechanical - Heating Ventilation and Air Conditioning
• Electrical Systems
• Plumbing and Sewer
• Fire Alarm
• Fire Sprinkler
• Security Systems
The Contractor shall develop and implement an effective, consistent, and documented corrective maintenance program. The program will target system performance, life cycle, cost, energy consumption, and safety.
The contractor shall provide a skilled workforce with the necessary qualifications, certifications, and experience to perform the requested services.
Staff onsite hours are defined as Monday-Friday 7AM-7PM and Saturday 7AM- 3PM. Sunday is an on-call basis only.
Community Impact: County Wide - Alpharetta, Atlanta, Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Johns Creek, Milton, Mountain Park, Palmetto, Roswell, Sandy Springs, South Fulton, Union City
Department Recommendation: The Department of Real Estate and Asset Management recommends approval
Project Implications: Failure to approve this item will result in not being able to maintain the facility as is necessary to ensure the optimum operation and/or performance of the facility.
Community Issues/Concerns: The community wants the County to provide a safe and secure environment for the animals that reside in the shelter.
Department Issues/Concerns: If this statewide contract is not approved, DREAM does not have the internal resources necessary to render adequate and timely maintenance service to the new facility.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: SWC Benefits Sheet
Exhibit 2: SWC#99999-001-SPD0000154-0001
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Form for Use of Statewide Contract
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0 |
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Previous Adjustments: |
$0 |
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This Request: |
$128,792.10 |
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TOTAL: |
$128,792.10 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S210-1116: General, Emergency Management, Buildings - Maint & Repair, $128,792.10
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Key Contract Terms |
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Start Date: 11/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: NA
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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