File #: 24-0741    Version: 1 Name:
Type: CM Action Item - Health and Human Services Status: Passed
File created: 10/9/2024 In control: Board of Commissioners
On agenda: 11/6/2024 Final action: 11/6/2024
Title: Request approval to renew existing contracts - Department of Senior Services, 21RFQ000007A-CJC, Senior In-Home Services in an amount not to exceed $1,030,166.32 with (A) Southern Homecare Services dba Always Caring Home Care (Roswell, GA) in the amount of $540,642.91; (B) Help At Home LLC (Newnan, GA) in the amount of $115,990.92; (C) At Home Atlanta (Roswell, GA) in the amount of $216,288.76; and, (D) Trusted Hands (Stone Mountain, GA) in the amount of $157,243.73, to provide In-Home Services to eligible Fulton County seniors aged 60 and above. This action exercises the fourth of four renewal options. No renewal options remain. Effective date January 1, 2025 thru December 31, 2025. (APPROVED)
Attachments: 1. Exhibit 1: Contractor Performance Reports, 2. Exhibit 2: Contractor Renewal Evaluation, 3. CONTRACT RENEWAL AGREEMENT FORM_AHA_2025, 4. CONTRACT RENEWAL AGREEMENT FORM_All Ways Caring_2025, 5. CONTRACT RENEWAL AGREEMENT FORM_Trusted Hands_2025, 6. CONTRACT RENEWAL AGREEMENT FORM_Help At Home_2025

 

Department

Senior Services

 

Requested Action

title

 

Request approval to renew existing contracts - Department of Senior Services, 21RFQ000007A-CJC, Senior In-Home Services in an amount not to exceed $1,030,166.32 with (A) Southern Homecare Services dba Always Caring Home Care (Roswell, GA) in the amount of $540,642.91; (B) Help At Home LLC (Newnan, GA) in the amount of $115,990.92; (C) At Home Atlanta  (Roswell, GA) in the amount of $216,288.76; and, (D) Trusted Hands (Stone Mountain, GA) in the amount of $157,243.73, to provide In-Home Services to eligible Fulton County seniors aged 60 and above. This action exercises the fourth of four renewal options. No renewal options remain. Effective date January 1, 2025 thru December 31, 2025.  (APPROVED)

 

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Requirement for Board Action

In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) month or less.

 

Strategic Priority Area related to this item

Health and Human Services

 

Commission Districts Affected

All Districts                     

District 1                     

District 2                     

District 3                     

District 4                     

District 5                     

District 6                     


Is this a purchasing item?

Yes

 

Summary & Background: These contracts provide In-home Services to eligible Fulton County seniors aged 60 and above.  The program allows seniors to remain in their residence, age in place and receive services that result in a healthy, clean, and safe environment.

 

Scope of Work: The Department of Senior Services In-Home Service program provides services and support to seniors who have limited mobility.  The service includes Homemaker services whereby contracted staff perform light, custodial work in the home. Personal Care services provide a skilled nurse to take care of the client’s health by performing hygienic assistance and physical assistance. Respite care consists of a professional, certified staff who provides companionship, supervision, assistance with medication, and meal preparation.  It also allows for caregivers to conduct business on behalf of the senor in or outside the home.

 

Community Impact: This is an intervention service and enables eligible Fulton County seniors to remain in their homes, age in place and avoid institutionalization.  Caregivers are less stressful as they leave their loved one in a safe and supervised environment with a professional.

 

Department Recommendation: The Department recommends approval.

 

Project Implications: This service will provide In-Home Services to eligible Fulton County seniors aged 60 and above. The service prevents seniors from losing their home and being institutionalized in a nursing home at a higher cost.

 

Community Issues/Concerns: If the contract is not approved, there are community concerns regarding access to vital resources and services.

 

Department Issues/Concerns: If the contract is not approved, there are departmental concerns regarding the County’s ability to continue to provide services and resources to the community.

 

Contract Modification

 

(A)                     Southern Homecare service dba Always Caring Homecare 

(B)  HELP AT HOME

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

21-0572

8/04/2021

$923,197.65

1st Renewal

21-0907

11/21/2021

$906,696.26

2nd Renewal

22-0734

10/05/2022

$1,120,833.02

Amendment 1

  22-0828

11/02/2022

$202,487.74

3rd Renewal

23-0912

12/06/2023

$540,642.91

Amendment 2

24-0167

03/06/2024

$68,100.00

4th Renewal

 

 

$540,642.91

Total Revised Amount

 

 

$4,302,600.49

 

 Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

21-0572

8/04/2021

$528,876.37

1st Renewal

21-0907

11/21/2021

$99,346.00

2nd Renewal

22-0734

10/05/2022

$90,000.00

Amendment 1

  22-0828

11/02/2022

$22,736.75

3rd Renewal

23-0912

12/06/2023

$115,990.92

Amendment 2

24-0167

03/06/2024

$68,100.00

4th Renewal

 

 

$115,990.92

Total Revised Amount

 

 

$1,041,040.96

 

 

 

(C)                     At Home Atlanta

 

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

21-0572

8/4/2021

$131,440.44

1st Renewal

21-0907

11/21/2021

$120,000.00

2nd Renewal

22-0734

10/05/2022

$192,394.00

Amendment 1

 22-0828

11/02/2022

$117,319.72

3rd Renewal

23-0912

12/06/2023

$216,288.76

Amendment 2

24-0167

03/06/2024

$45,400.00

4th Renewal

 

 

$216,288.76

Total Revised Amount

 

 

$1,039,131.68

(D)                     Trusted Hands

 

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

21-0572

8/4/2021

$131,440.44

1st Renewal

21-0907

11/21/2021

$120,000.00

2nd Renewal

22-0734

10/05/2022

$100,000.00

Amendment 1

  22-0828

11/02/2022

$19,076.00

3rd Renewal

23-0912

12/06/2023

$157,243.73

Amendment 2

24-0167

03/06/2024

$45,400.00

4th Renewal

 

 

$157,243.73

Total Revised Amount

 

 

$730,403.90

Contract & Compliance Information

Total Contract Value:                      $1,030,166.32

(A)

Contract Value:                                          $540,642.91

Prime Vendor:                     Southern Homecare Services dba Always Caring Homecare 

Prime Status:                     Non-Minority

Location:                                                               Roswell, GA

County:                                                               Fulton County

Prime Value:                                          $540,642.91 or 100.00%

 

Total Contract Value:                     $540,642.91 or 100.00%

Total Certified Value:                     $0.00 or 0.00%

 

(B)

Contract Value:                                          $115,990.92

Prime Vendor:                     Help at Home, LLC

Prime Status:                     Non-Minority   

Location:                                                               Newnan, GA

County:                                                               Coweta County

Prime Value:                                          $115,990.92 or 100.00%

 

Total Contract Value:                     $115,990.92 or 100.00%

Total Certified Value:                     $0.00 or 0.00%

 

(C)

 

Contract Value:                                          $216,288.76

Prime Vendor:                     At Home Atlanta, LLC

Prime Status:                     African American Male Business Enterprise     

Location:                                                               Stone Mountain, GA

County:                                                               DeKalb County

Prime Value:                                          $173,031.01 or 80.00%

 

Subcontractor:                                          Epic Professional

Subcontract Status:                     African American Male Business Enterprise 

Location:                                                               Duluth, GA

County:                                                               Gwinnett County

Contract Value:                                          $43,257.75 or 20.00%

 

Total Contract Value:                     $216,288.76 or 100.00%

Total Certified Value:                     $216,288.76 or 100.00%

 

(D)

 

Contract Value:                                          $157,243.73

Prime Vendor:                     Trusted Hands Senior Care

Prime Status:                     African American Female Business Enterprise  

Location:                                                               Roswell, GA

County:                                                               Fulton County

Prime Value:                                          $157,243.73 or 100.00%

 

Total Contract Value:                     $157,243.73 or 100.00%

Total Certified Value:                     $157,243.73 or 100.00%

                     

Grand Contact Value:                      $1,030,166.10 or 100.00%

Grand Certified Value:                       $373,532.49 or 36.26%

 

Exhibits Attached

Exhibit 1: Contractor Performance Reports

Exhibit 2: Contractor Renewal Evaluation

Exhibit 3: Contract Renewal Forms

 

Contact Information
title

Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042

 

Contract Attached
title

No


Previous Contracts

title

Yes

 

Total Contract Value

Original Approved Amount:

$1,714,954.90

Previous Adjustments:

$227,000.00

This Request:

$1,030,166.32

TOTAL:

$2,972,121.22


Grant Information Summary

Amount Requested:

$177,560.65

Cash

Match Required:

$15,000.00

In-Kind

Start Date:

July 1, 2024

Approval to Award

End Date:

June 30, 2025

Apply & Accept

Match Account $:

100-183-18IS-1567

 

 


Fiscal Impact / Funding Source

Funding Line 1:

100-183-18IS-1160:  General, Senior Services, Aging Grant Supplemental, $660,045.01 (Pending BOC approval of the FY2025 Adopted Budget)

Funding Line 2:

461-183-AR25-1160: Grants, Senior Services, Aging Grant Supplemental, $177,560.65

Funding Line 3:

461-183-AR26-1160: Grants, Senior Services, Aging Grant Supplemental, $177,560.66

Funding Line 4:

100-183-18IS-1567: General, Senior Services, Transfer Out County Share, $15,000.00 (Pending BOC approval of the FY2025 Adopted Budget)

Key Contract Terms

Start Date: 1/1/2025

End Date: 12/31/2025

Cost Adjustment: Click here to enter text.

Renewal/Extension Terms: No renewal options remain


Overall Contractor Performance Rating:                      

(A) Southern Homecare Services dba Always Caring Home Care                     82

(B) Help At Home LLC                                                                                                                                                   79

(C) At Home Atlanta                                                                                                                                                     79

(D) Trusted Hands                                                                                                                                                                        85

 

Would you select/recommend this vendor again?

Yes

 

Report Period Start:

Report Period End:

1/1/2025

12/31/2025