Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 21ITB000014A-CJC, Sanitary Sewer Easement Maintenance in the amount of $871,732.29 with Opterra Solutions, Inc., (Conyers, GA) to provide sanitary sewer easement maintenance in both North and South Fulton service areas. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: To renew an existing contract to provide sanitary sewer easement maintenance in both the North and South Fulton service areas.
Scope of Work: This contract provides water and sewer easement clearing activities along the North Fulton water and wastewater system and sewer easement clearing activities along the South Fulton wastewater system on property owned and maintained by Fulton County.
Community Impact: Easement clearing activities, particularly related to water and sewer easements, may cause an impact on surrounding neighborhoods as they usually result in the removal of trees and shrubs that may interfere with access to the water and wastewater pipes located within the easement owned by Fulton County.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Easement-clearing activities are needed to provide the County with access to conduct maintenance and repairs to the water and wastewater system. In the event that access is impeded due to overgrown easements, this could result in sewer spills and water main breaks which could impact the environment negatively and create potential health concerns.
Community Issues/Concerns: The removal of trees that disturb the existing environment has previously been an issue of concern for some neighbors of the easement areas.
Department Issues/Concerns: No issues/concerns are known with this contract.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0975 |
12/1/2021 |
$871,732.29 |
|
1st Renewal |
22-0979 |
12/21/2022 |
$871,732.29 |
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2nd Renewal |
|
|
$871,732.29 |
|
Total Revised Amount |
|
|
$2,615,196.87 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $871,732.29
Prime Vendor: Opterra Solutions, Inc
Prime Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Prime Value: $871,732.29 or 100.00%
Total Contract Value: $871,732.29 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractors Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$1,743,464.58 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$871,732.29 |
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TOTAL: |
$2,615,196.87 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $435,866.15.
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $435,866.14.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
6/30/2023 |