Department
Real Estate and Asset Management
Requested Action
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, 25ITBC1410259C-JH, Ballasts, Lamps, Light Fixtures and Related Supplies in the total amount of $160,000.00 with (A) E. Sam Jones (Atlanta, GA) in the amount of $80,000.00; (B) Summit Lighting Solutions (Lawrenceville, GA) in the amount of $60,000.00; and, (C) Mega Wholesale, LLC (Elizabeth, NJ) in the amount of $20,000.00 to provide ballasts, lamps, light fixtures, and related items on an "as needed" basis for Fulton County facilities and parking lots. Effective dates: January 1, 2026 through December 31, 2026, with two renewal options.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts furnish ballasts, lamps, light fixtures, and related supplies for the Department of Real Estate and Asset Management on an "as needed" basis. Due to standardization of fixtures and sub-assemblies, the recommended contractors supply manufacturer brands such as GE, Sylvania or Phillips for lamps and Advance, Howard, Sylvania, Universal, Magnetek for ballasts. DREAM maintenance staff is responsible for routine repairs and the preventive maintenance program performed at facilities throughout the County
Community Impact: These contracts ensure DREAM has the supplies to address lighting issues Countywide where existing bulbs/fixtures must be replaced.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidders to provide ballasts, lamps, light fixtures, and related items on an "as needed" basis for Fulton County facilities and parking lots for fiscal year 2026.
Procedure for Basis of Award:
The recommendation for the awards was based on the lowest bidder per line item.
Recommendation:
The County received and evaluated seven (7) bid responses to the solicitation. There was a total of 52 representative line items evaluated; we have recommended each bidder accordingly:
|
# |
Recommended Bidder |
Base Bid Amount |
Award Authority |
Award Items # to each Bidder |
|
A |
E. Sam Jones Distributor |
$74,702.45 |
$80,000.00 |
#3,6,7,12,13,14,16,17,18,19,21, 22,23,24,39,40,41,42,43,44,48, 51 |
|
B |
Summit Lighting Solutions |
$70,991.09 |
$60,000.00 |
#1,4,5,15,20,25,26,27,28, 30,31,32,33,34,38 |
|
C |
Mega Wholesale |
$73,431.95 |
$20,000.00 |
#2,3,8,9,10,11,29,35,36,37 |
|
Total |
|
$160,000.00 |
|
DREAM has approximately 623 total (144 in ballast, 332 in lamps and 147 in light fixtures) varieties of lighting items and related supplies on hand in the warehouse inventory. The Department is in the process of converting all existing lighting fixtures to LED in all County facilities and parking lots which is more expensive, but most cost effective in the long term for Fulton County budgetary stability because of the long life and lower energy costs; LED also provide environmental air quality benefits.
The requested total spending authority of $160,000.00 will cover the costs for lighting ballasts, lamps, light fixtures and supplies and related items to meet the daily requirements and maintain service needs for approximately 128 County facilities and parking lots. The total spending authority is based on prior historical annual usage and price increases due to tariff cost impacting electrical supplies to also help subsidize the cost to support the purchase LED lighting in 2026.
Having multiple vendors will provide the County with maximum flexibility and sufficient resources to respond to the service needs.
Project Implications: These contracts provide all the necessary materials, ballasts, lamps, light fixtures, and related supplies needed to support the in-house staff responsible for maintaining various Fulton County facilities. Failure to provide the necessary materials and supplies will result in delay of repairs that require immediate attention as well as routine maintenance.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department will not be able to provide ballasts, lamps, light fixtures, and related supplies to the DREAM in-house maintenance staff for routine maintenance services Countywide.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $160,000.00
(A)
Contract Value: $80,000.00
Prime Vendor: Sam Jones Distributor, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $80,000.00 or 100.00%
Total Contract Value: $80,000.00 or 100.00%
Total Certified Value: $00.00
(B)
Contract Value: $60,000.00
Prime Vendor: Summit Lighting Solutions
Prime Status: Asian Male Business Enterprise
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $60,000.00 or 100.00%
Total Contract Value: $60,000.00 or 100.00%
Total Certified Value: $60,000.00 or 100.00%
(C)
Contract Value: $20,000.00
Prime Vendor: Mega Wholesale, LLC
Prime Status: African American Male Business Enterprise
Location: Elizabeth, NJ
County: Union County
Prime Value: $20,000.00 or 100.00
Total Contract Value: $20,000.00 or 100.00%
Total Certified Value: $20,000.00 or 100.00%
Grand Contract Value: $160,000.00 or 100.00%
Grand Certified Value: $80,000.00 or 50.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation
Exhibit 3: Department Recommendation Memo
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
0.00 |
|
Previous Adjustments: |
0.00 |
|
This Request: |
$160,0000.00 |
|
TOTAL: |
$160,0000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies- $160,000.00 “Subject to availability of funding adopted for FY 2026 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: N/A |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
E Sam Jones 85
Summitt Lighting 85
Mega Wholesale New Vendor
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |