Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Real Estate and Asset Management, Task Order No. 2 for the Fulton County Government Behavioral Health Crisis Center, at no additional cost for extension of “time only” with Sizemore Group, LLC (Atlanta, GA), the Architect for Record, to continue without disruption providing architectural, engineering and construction administration services for the Behavioral Health Crisis Center currently under construction. Effective upon BOC approval through the completion of the project as determined by the County. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request of a contract extension for “time only” is required in order for the Architect of Record to continue to provide architectural and contract administrative services for the Behavioral Health Crisis Center through the construction and warranty phases until the completion of construction project as determined by the County.
Pursuant to O.C.G.A. § 43-15-22, the County is limited to using the original architectural firm to update drawings and stamp the construction drawings.
Scope of Work: To provide professional architectural and engineering management services, related planning, contract administration, detailed design services and construction phase services. Services includes, but are not limited to:
Ø Architectural; Mechanical, Electrical, Plumbing, and Fire Protection (MEPF); Security; Communication; and Structural
Ø Design Services
Ø Programming and Enhanced Schematic Design
Ø Overall Project Management
Ø Design Phases and Construction Phase
Ø Warranty
Community Impact: If not approved, the citizens would experience impacts to the County’s future and long-term space and service need at this facility.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of a contract extension for the Architect of Record in order to continue architectural and engineering services without disruption to the construction project.
On September 7, 2022, the BOC approved Task Order No. 2, BOC Item #22-0639, in the total amount of $739,180.00 with Sizemore Group, LLC, to provide all necessary standby professional services for planning, design, engineering, and assessments for the Fulton County Government Behavioral Health Crisis Center.
|
Tasks/Phase |
Total Cost |
|
Arch, MEP&F, Security, Communication, Structural |
$236,680.00 |
|
Design Phase Total |
|
|
Programming and Enhanced Schematic Design |
$219,630.00 |
|
Procurement |
$17,050.00 |
|
Construction Documents |
$400,000.00 |
|
Construction Administration Phase Total |
$102,500.00 |
|
Construction Administration |
$92,000.00 |
|
Warranty |
$10,500.00 |
|
Total Design and CA Compensation |
$739,180.00 |
The recommended Architect of Record, and Project Management is coordinated by the Department of Real Estate and Asset Building Construction Management Team.
Project Implications: The Architect of Record will continue without disruption the design plan and construction management phase for the Fulton County Government Behavioral Health Crisis Center until completion of construction project as determine by the County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract extension for the Architect for Record is not approved, it will cause a delay in the construction phase of the Fulton County Behavioral Health Crisis Center. The County does not have the ability or skills to provide standby professional services for architectural and engineering services.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0165 |
3/3/2021 |
$400,000.00 |
|
Task Order No. 1 |
21-0307 |
4/2120/21 |
$525,400.00 |
|
Renewal No. 1 |
21-0750 |
10/6/2021 |
$400,000.00 |
|
Renewal No. 2 |
22-0633 |
9/7/2022 |
$400,000.00 |
|
Task Order No. 2 |
22-0639 |
9/7/2022 |
$739,180.00 |
|
Amendment No. 1 |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$2,064,580.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Time Extension
Prime Vendor: Sizemore Group, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: Time Extension
Total Contract Value: Time Extension
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal for Design Services for Fulton County Behavioral Health Center
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$0.00 |
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TOTAL: |
$0.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
448-520-ARP1-HINF: Interest Income-Investment, Real Estate and Asset Management, Behavioral Health Crisis Center
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Key Contract Terms |
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Start Date: Upon approval of contract |
End Date: Upon Project Completion as determine by the County. |
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Cost Adjustment: |
Renewal/Extension Terms: Upon Project Completion |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
5/4/2023 |