Department
Police
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Police Department, City of Atlanta Contract # IFB-IF-APD-2311-1240151, Inspection and Repair Services for Helicopter in the amount not to exceed $450,000.00 with Rotor Resources, LLC (Hiram, GA), to provide an engine overhaul. Effective dates: Upon BOC approval through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, the procurement of any services or supplies on behalf of the County pursuant to any state contract or cooperative purchasing transaction or contract established by a public procurement unit for an amount over $100,000.00 shall be forwarded to the BOC for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Fulton County Police Helicopter is required to have an engine overhaul completed at 3500 hours by Bell Helicopters which, based on current hours of 3427, will be required mid-year 2025. This request will comply with the maintenance requirement.
Scope of Work: The engine components of the aircraft will be completely overhauled and re-installed to meet the manufacturer required maintenance interval.
Community Impact: Completing this required maintenance allows the aircraft to remain in service and available while maintaining airworthiness.
Department Recommendation: The Police Department recommends approval.
Project Implications: Per Bell Helicopters the overhaul is required to maintain airworthiness and to reduce risk of catastrophic engine failure. Failure to complete the required service will result in the air asset being grounded and placed out of service.
Community Issues/Concerns: Completing the service poses no community issues or concerns
Department Issues/Concerns: Failure to complete the overhaul will result in loss of critical air asset which assist with police activities as well as rescue operations withing Fulton County.
Contract Modification: This is a new procurement.
Contract & Compliance Information
N/A
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: City of Atlanta Award Letter - Rotor Resources, LLC
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
W. Wade Yates, Chief of Police, Police Department, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$450,000.00 |
|
TOTAL: |
$450,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
301-320-3212-1449: Fulton Industrial District, Police, Helicopter Maintenance & Repairs
|
Key Contract Terms |
|
Start Date: Upon BOC approval. |
End Date: 12/31/2025 |
|
Cost Adjustment: NA |
Renewal/Extension Terms: No renewal options. |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/26/2025 |
2/15/2025 |