Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail and the South Fulton Municipal Regional Jail, in an amount not to exceed $2,156,400.00 with Johnson Controls, Inc. (Atlanta, GA), to cover repair costs associated with inmate vandalism at the Fulton County Jail, located at 901 Rice St. and the Jail South Annex located at 6500 Watson St., Union City, Ga. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request for an increase in spending authority is needed to cover accrued costs associated with Jail Blitz repairs stemming from inmate vandalism. Per the terms and conditions of the current jail maintenance contract, vandalism repair costs (labor and materials), is fully billable to the County. The Jail Blitz program which began in July 2023 addresses all repairs needed to ensure that all systems and structures in the jails’ housing areas are fully functional and don’t present threats to life-safety and/or security. Through October 31, 2024, the total cost of jail vandalism related repairs is $2,357,903.65.
Examples of vandalism related damage systems and structures include, but are not limited to, cell door locks and hinges, cell door frames, light fixtures, cell door and light wiring, pipe chase doors and locks, holes in cell walls, interior and exterior windows, electrical conduit and plumbing lines and fixtures. Funding for this request has been identified in DREAM’s current operating budget and allocated jail bridging plan capital funding and does not require the additional allocation of funding.
Scope of Work: This contract provides preventive/scheduled and corrective/ unscheduled maintenance services for the Fulton County Jail, Jail South Annex properties, and the Fulton County North Annex Jail in Alpharetta.
Specific maintenance services include, but not limited to:
Facility management; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural and LP gas distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supply (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; kitchen and laundry equipment; pest control; swimming pool; Fume Hoods and grounds/landscape.
Community Impact: This effort is necessary to prevent legal actions, unwarranted publicity resulting from the County not being in position to ensure continuous preventive/corrective maintenance services.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $2,156,400.00 is sufficient to cover the accrued expenses associated with jail vandalism related expenses.
Project Implications: The intent of this contract is to ensure the safety and security of County staff, visitors, and inmates through a well-designed and organized comprehensive maintenance program. The County requires the efficient operation of the Main Jail complex, Jail South Annex, and the Fulton County North Annex in Alpharetta to preserve building assets in such a manner as to extend their useful life expectancy.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If the increased spending authority is not approved, the County does not have the resources to pay accrued expenses related to inmate vandalism and risks the jail maintenance provider not being able to continue providing maintenance services to Fulton County. Fulton County does not have the internal resources to provide comprehensive and timely maintenance services to the jail.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
21-0406 |
6/2/21 |
$2,175,459.00 |
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1st Renewal |
21-0951 |
12/1/21 |
$5,192,445.00 |
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Amendment No. 1 |
22-0987 |
12/21/22 |
$0.00 |
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2nd Renewal |
22-0977 |
12/21/22 |
$5,531,120.00 |
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Increase Spending Authority No. 1 |
23-0631 |
9/20/23 |
$1,230,530.00 |
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60 Day Extension |
102-364 |
1/1/2024 |
$860,000.00 |
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3rd Renewal |
24-0091 |
2/6/24 |
$5,383,820.00 |
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Increase Spending Authority No. 2 |
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$2,156,400.00 |
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Total Revised Amount |
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$22,529,774.00 |
Contract Modification
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $2,156,400.00
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $2,156,400.00 or 100.00%
Total Contract Value: $2,156,400.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$2,175,459.00 |
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Previous Adjustments: |
$18,197,915.00 |
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This Request: |
$2,156,400.00 |
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TOTAL: |
$22,529,774.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, DREAM, Jail Maintenance - $1,464,886.43
Funding Line 2:
500-520-5200-J005: Capital, DREAM, Jail Bridging - $691,513.57
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2024 |
9/30/2024 |