Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 20ITBC1320A-FB, Rip Rap Crushed Stones in the amount of $150,005.90 with (A) Green Dream International, LLC (Erie, PA) in the amount of $117,415.90 and (B) Luck Stone dba Stephens Industries, LLC. (College Park, GA) in the amount of $32,590.00, to provide rip rap crushed stones. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works request approval to renew 20ITBC1320A-FB, Rip Rap Crushed Stones to provide rip rap crushed stones effective January 1, 2022 through December 31, 2022.
Scope of Work: These contracts provides the necessary rip rap crushed stones to be used by Public Works crews in the repair of the water distribution and wastewater collection systems throughout the North and South Fulton service areas. Due to increased market prices, the Department opt to utilize a CPI increase. This is a unit price contract and this request for spending authority includes a 19.5% PPI increase per unit price. The contract included language for price adjustments based upon the Producer Price Index (Commodities) as published by the United States Bureau of Labor Statistics.
Community Impact: If timely repairs cannot be made to the water distribution and wastewater collection system, potential impacts to the availability of this infrastructure to our customers can occur.
Department Recommendation: The Department request approval to renew existing contract to provide rip rap crushed stones.
Project Implications: Rip rap crushed stone is necessary for repairs to the water distribution and wastewater collection system. Failure to approve this contract may delay repairs resulting in extended water outages or discharges of untreated wastewater to the environment.
Community Issues/Concerns: No issues were raised by constituents or customers relative to this item.
Department Issues/Concerns: The Department has no issues / concerns regarding these contracts.
Contract Modification:
(A) Green Dream International, LLC - $117,415.90
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0067 |
1/20/2021 |
$117,415.90 |
|
1st Renewal |
|
|
$117,415.90 |
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Total Revised Amount |
|
|
$234,831.80 |
(B) Luck Stone dba Stephens Industries, LLC. - $32,590.00
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0067 |
1/20/2021 |
$32,590.00 |
|
1st Renewal |
|
|
$32,590.00 |
|
Total Revised Amount |
|
|
$65,180.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Amount: $150,005.90
(A)
Contract Value: $117,415.90
Prime Vendor: Green Dream International, LLC
Prime Status: Non-Minority
Location: Erie, PA
County: Erie County
Prime Value: $117,415.90 or 100.00%
Total Contract Value: $117,415.90 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $32,590.00
Prime Vendor: Luck Stone, DBA Stephens Industries, LLC
Prime Status: Non-Minority
Location: College Park, GA
County: Fulton County
Prime Value: $32,590.00 or 100.00%
Total Contract Value: $ 32,590.00 or 100.00%
Total M/FBE Value: $-0-
Grand Total Contract Value: $150,005.90 or 100.00%
Grand Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Revised Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$150,005.90 |
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Previous Adjustments: |
$ 0.00 |
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This Request: |
$150,005.90 |
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TOTAL: |
$300,011.80 |
Grant Information Summary
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Amount Requested: |
. |
☐ |
Cash |
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Match Required: |
. |
☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $58,707.95
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $32,590.00
Funding Line 3:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $58,707.95
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: . |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 3.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
7/31/2021 |
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