Department
Diversity and Civil Rights Compliance
Requested Action
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Request approval to renew an existing contract - The Department of Diversity and Civil Rights Compliance (DCRC), 24ITB144376B-RT Foreign Language Oral Interpretation and Written Translation Services in an amount not to exceed $50,000.00 with Ad Astra, Inc. (Atlanta, GA) to provide qualified foreign language interpreter translation services. This action exercises the second of two renewals. No renewal options remain. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
x |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Department of Diversity and Civil Rights Compliance requests approval to renew the contract to provide qualified foreign language oral interpretation and written translation services for Fulton County sponsored benefits and services. The vendor will provide all personnel to perform qualified oral language interpreter and written translation services through telephone, personal computer/laptop devices and/or through video remote interpreting as requested by County Department staff 24 hours per day, 7 days per week and 365 days per year. Fulton County is required under Title VI of the Civil Rights Act of 1965, as amended, to ensure that all services, programs and benefits are accessible to persons with limited English proficiency.
Community Impact: The present request ensures that federally mandated Title VI communication requirements and considerations are implemented for all County programs serving individuals with limited English proficiency. If this contract request is not approved, Fulton County would risk legal exposure and sanctions, including loss of federal funding.
Department Recommendation: The Department of Diversity and Civil Rights Compliance is requesting the Board of Commissioners approve the selection of foreign language and translation consultant services from Ad Astra, Inc.
Project Implications: Failure to approve the renewal could result in no available funding to support persons with limited English proficiency seeking access to Fulton County programs, activities and services.
Community Issues/Concerns: The Department of Diversity and Civil Rights Compliance is not aware of any issues/concerns regarding the agenda item.
Department Issues/Concerns: The Department of Diversity and Civil Rights Compliance is not aware of any issues/concerns regarding the agenda item.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
102-369 |
10/31/2024 |
$50,000.00 |
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1st Renewal |
25-0855 |
11/19/2025 |
$50,000.00 |
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2nd Renewal |
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$50,000.00 |
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Total Revised Amount |
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$150,000.00 |
Contract & Compliance Information
Contract Value: $50,000.00
Prime Vendor: Ad Astra, Inc.
Prime Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total M/FBE Value: $50,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contractor Renewal Evaluation
Contact Information
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Mrs. Melissa Cuthrell, Director- Department of Diversity and Civil Rights Compliance
404-931-0995
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$50,000.00 |
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Previous Adjustments: |
50,000.00 |
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This Request: |
$50,000.00 |
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TOTAL: |
$150,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-186-1822-1162, General Funds, DCRC, Office of Employment, Interpreter,
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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3/13/2026 |
6/12/2026 |