Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 20ITBC1320A-FB, Rip Rap Crushed Stones in an amount not to exceed $32,590.00 with Luck Stone dba Stephens Industries, LLC. (College Park, GA), to provide rip rap crushed stones. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 02-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew existing contract to provide rip rap crushed stone.
Scope of Work: The Department request approval to renew existing contract to provide rip rap crushed stones.
Community Impact: If timely repairs cannot be made to the water distribution and wastewater collection system, potential impacts to the availability of this infrastructure to our customers can occur.
Department Recommendation: Recommend approval.
Project Implications: Rip rap crushed stone is necessary for repairs to the wastewater collection system. Failure to approve this contract may delay repairs resulting in discharges of untreated wastewater to the environment.
Community Issues/Concerns: No issues were raised by constituents or customers relative to this item.
Department Issues/Concerns: The Department has no issues/concerns regarding these contracts.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0067 |
1/20/2021 |
$32,590.00 |
|
1st Renewal |
21-0857 |
11/3/2021 |
$32.590.00 |
|
2nd Renewal |
|
|
$32,590.00 |
|
Total Revised Amount |
|
|
$97,770.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $32,590.00
Prime Vendor: Luck Stone, DBA Stephens Industries, LLC
Prime Status: Non-Minority
Location: College Park, GA
County: Fulton County
Prime Value: $32,590.00 or 100.00%
Total Contract Value: $ 32,590.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$32,590.00 |
|
Previous Adjustments: |
$32,590.00 |
|
This Request: |
$32,590.00 |
|
TOTAL: |
$97,770.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $32,590.00
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 3.00
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2022 |
9/30/2022 |