Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to close out a contract - Department of Public Works, 18ITB112395A-YJ, Emergency Sewage Cleanup Services in the amount of $37,663.54 with Wilpro Enterprises, Inc. dba Servpro of Central Northwest GA (Villa Rica, GA) which provided emergency sewage cleanup services. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract with Wilpro Enterprises, Inc. dba Servpro of Central Northwest GA provided emergency cleaning and removal of sewage contaminated household items and disinfection of the contaminated area within private property. Fulton County provides this service in both the North and South Fulton service areas when the public sewer system malfunctions and causes an overflow onto private property. The contract period ended December 31, 2020.
This request for approval will pay remaining invoices to close out contract. Delays in processing invoices are due to Wilpro Enterprises, Inc. dba Servpro of Central Northwest GA submitting invoices after the closing date and the recertification of invoices by the Public Works. In addition, COVID 19 and staffing changes created additional delays in requesting Board approval for authority to pay these invoices.
Community Impact: This contract granted Public Works the ability to rapidly respond to customers in crisis situations such as this is critical to maintaining the level of customer service required.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: No project implications regarding this contract.
Community Issues/Concerns: No additional issues or concerns.
Department Issues/Concerns: No additional issues or concerns
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
18-0371 |
6/6/2018 |
$62,859.00 |
|
Renewal No. 1 |
18-0903 |
12/19/2018 |
$62,859.00 |
|
Renewal No. 2 |
19-0876 |
11/6/2019 |
$62,859.00 |
|
Contract Close-out |
|
|
$37,663.54 |
|
Total Revised Amount |
|
|
$226,240.54 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $37,663.54 (Close out)
Prime Vendor: Wilpro Enterprises, Inc. dba Servpro of Central Northwest Ga
Prime Status: Non-Minority
Location: Villa Rica, GA
County: Douglas County
Prime Value: $ 37,663.54 or 100.00%
Total Contract Value: $37,663.54 or 100.00% (Close out)
Total M/FBE Value: -0-
Exhibits Attached:
Exhibit 1: Copies of invoices
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 62,859.00 |
|
Previous Adjustments: |
$125,718.00 |
|
This Request: |
$ 37,663.54 |
|
TOTAL: |
$226,240.54 |
Grant Information Summary
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Amount Requested: |
. |
☐ |
Cash |
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Match Required: |
. |
☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5469-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $37,663.54
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Key Contract Terms |
|
Start Date: 8/4/2021 |
End Date: 12/31/2021 |
|
Cost Adjustment: . |
Renewal/Extension Terms: . |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
9/1/2020 |
12/31/2020 |