Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC# 99999-001-SPD0000112-0001, Fuel Card Management Services in an amount not to exceed $130,000.00 with WEX Bank (Salt Lake City, UT), to provide fuel card management services for Fulton County fleet vehicles. Effective date: January 1, 2023 through September 30, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval of Statewide Contract to provide fuel management services for Fulton County fleet vehicles for FY2023.
Scope of Work: This Statewide contract provides fuel dispensing via WEX card services for the County vehicles operating outside areas where the drivers could not utilize County owned fuel facilities and related services in support of the County’s fuel card program.
Benefits to use this SWC are:
• No account set up fee
• No monthly card fees
• No fee for replacement card
• Access to Strategic Card Support for special customer service
• Early payment rebate ranges from 0.10% to 0.13
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize the Statewide Contract to provide fuel dispensing via WEX card services for Fulton County fleet vehicles for FY2023.
The fuel WEX cards is a visa badged fuel card that allows users to purchase fuel at any retail location through the metro area. Ninety-five (95) percent of WEX card users are Law Enforcement Officers and County Officials. The requested spending authority in the total amount of $130,000 will cover the costs for fuel dispensing demands via WEX card services for the County vehicles operating outside areas and help to subsidize high fuel costs for FY2023.
The fuel card services will be managed and coordinated by the Department of Real Estate and Asset Management’s, Fleet Operation Management Division.
Historical Expenditures:
FY2022: The County expenditure as of 11/1/2022, $106,073.76
FY2021: The County spent $61,883.00
FY2020: The County spent $35,000.00
FY2019: The County spent $26,834.00
FY2018: The County spent $34,293.00
Project Implications: This fuel management service contract is critical component in support of the County fleet using fuel sites out of states fuel dispensing services for approximately 275 County fleet vehicles.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this Statewide Contract is not approved, the Department will not be able to provide fuel dispensing services to the County fleet vehicles traveling out of state for FY2023.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC #99999-001-SPD0000112-0001
Exhibit 2: SWC Benefits Sheet for Fuel Card Management
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Statewide Contract Justification Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$130,000.00 |
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TOTAL: |
$130,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1712: Internal Service, Real Estate and Asset Management, Gasoline- $130,000 “Subject to availability of funding adopted for FY 2023 by the BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 9/30/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
9/30/2022 |