Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Registration & Elections, 25ITB1337833C-MH, Ballot Printing Services in an amount not to exceed $251,440.00 with Fort Orange Press, Inc. (Albany, NY), to provide ballot printing services for the election cycles. Effective upon execution of contract through December 31, 2025, with two renewal options. (REJECTED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To award contract to provide printing of ballot services for the election cycles.
Scope of Work: This contract provides ballot style setup, provide pre-filled ballots for test deck and print ballots for non-partisan absentee, advance voting and Election Day. Pursuant to O.C.G.A. Section 21-2-372, “. . . ballots shall be printed on security paper that incorporates features which can be used to authenticate the ballot as an official ballot, but which do not make the ballot identifiable to a particular elector.” Therefore, ballots will be produced on a Sub 80lb Dominion Image Cast Vote Secure IR security ballot paper.
The apparent low bidder was deemed non-responsive for failure to bid all line items pursuant to Section 2, Bid Form Instructions.
Community Impact: The Registration and Elections staff is not aware of any community impact.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of the request to award contract will ensure the Department follows state election laws.
Community Issues/Concerns: The Registration and Elections staff is not aware of any community issues or concerns.
Department Issues/Concerns: The Registration and Elections has no issues or concerns.
Contract Modification: New procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $251,440.00
Prime Vendor: Fort Orange Press, Inc.
Prime Status: Non-Minority
Location: Albany, NY
County: Albany County
Prime Value: $251,440.00 or 100.00%
Total Contract Value: $251,440.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached:
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Recommendation of Award
Exhibit 3: Contractor Performance Memo
Contact Information title
Nadine Williams, Director, Registration and Elections, 404-612-7120
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$251,440.00 |
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TOTAL: |
$251,440.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1459: General, Registration & Elections, Printing - $62,000.00
Funding Line 2:
100-265-2654-1459: General, Registration & Elections, Printing - $75,000.00
Funding Line 3:
100-265-2655-1459: General, Registration & Elections, Printing - $43,800.00
Funding Line 4:
100-265-2658-1459: General, Registration & Elections, Printing - $43,800.00
Funding Line 5:
100-265-2655-1160: General, Registration & Elections, Professional Services - $26,840.00
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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9/1/2024 |
12/31/2024 |