Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Senior Services, 23RFP137326A-CJC, Food Services Management in an amount not to exceed $519,337.26 with Piccadilly Holdings, LLC (Baton Rouge, LA) to provide food service management services for the four senior multipurpose facilities and three training centers. Effective July 1, 2023 through December 31, 2023 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Senior Services and Behavioral Health recommends approval of this request for food services and management agreement with Piccadilly Holdings, LLC. This contract provides an additional layer of nutritional services expertise that includes menu development, meal preparation, diverse recipes, nutrition analysis, staff training, and implementation of food operation standards to our four senior facility main kitchens and training centers.
Scope of Work: The contractor is responsible for daily kitchen operations management at the four senior multipurpose facilities and three training centers through oversight of the following tasks: menu development, food procurement, food production and service, sanitation/safety, and quality control.
Community Impact: Increased quality of food, more standardized menus and a better overall customer experience.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: More standardization of services throughout the facilities, saving in food purchases, commercial food services culinary arts expertise, comprehensive ongoing training, implementation of standard kitchen policies, procedures, and standards of operations, inventory control, and improved cash management via the implementation of a point of sales software system.
Community Issues/Concerns: There are no community issues/concerns regarding this item.
Department Issues/Concerns: The Department has no issues/concerns regarding this item.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $519,337.26
Prime Contractor: Piccadilly Holdings, LLC
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: East Baton Rouge Parish
Prime Value: $519,337.26
Total Contract Value: $519,337.26 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
Original Approved Amount: |
$0.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$519,337.26 |
TOTAL: |
$519,337.26 |
Grant Information Summary
Amount Requested: |
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Cash |
Match Required: |
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In-Kind |
Start Date: |
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Approval to Award |
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Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1154: General, Service Services, Food Services = $55,641.00
Funding Line 2:
100-183-183T-1154: General, Service Services, Food Services = $105,522.25
Funding Line 3:
100-183-183U-1154: General, Service Services, Food Services = $100,183.63
Funding Line 4:
100-183-183V-1154: General, Service Services, Food Services = $100,183.63
Funding Line 5:
100-183-183S-1160: General, Service Services, Professional Services = $24,384.00
Funding Line 6:
100-183-183T-1160: General, Service Services, Professional Services = $24,384.00
Funding Line 7:
100-183-183U-1160: General, Service Services, Professional Services = $24,384.00
Funding Line 8:
100-183-183V-1160: General, Service Services, Professional Services = $24,384.00
Funding Line 13:
100-755-8226-1154: General, Behavioral Health & Developmental Disabilities, Food Services = $60,270.75
Key Contract Terms |
Start Date: 7/3/2023 |
End Date: 12/29/2023 |
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
Report Period Start: |
Report Period End: |
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