Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Public Works, 24ITB230702A-BKJ, Valve Assessment in an amount not to exceed $363,270.60 with Pure Technologies U.S., Inc. d/b/a Wachs Water Services (Buffalo Grove, IL), to provide valve condition assessment services. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works is requesting an increase in spending authority to the 2024 PO #24ITB230702A-KKJ(R1) with Pure Technologies U.S., Inc. d/b/a Wachs Water Services (Buffalo Grove, IL) in the amount of $363,270.60 to cover an additional $300,000.00 approved as an enhancement to the 2025 operations and maintenance budget and an additional $63,270.60 to provide sub-centimeter GPS mapping accuracy to the new assessed valves and fire hydrants, and reshoots to previous sub-foot GPS accuracy assets.
Scope of Work: This contract focuses on the assessment and documentation of valves and fire hydrants throughout the North Fulton water service area. The contractor is responsible for locating, accessing, and cleaning the valve structures as well as cycling the valves within agreed-upon torque limits. Additionally, the contractor is collecting sufficient attributes per valve for inventory and GIS location purposes and documents any additional work orders that may be necessary to bring a valve back to full operability.
The original contract specified sub-foot GPS accuracy; however, the GIS Team indicated that previous assets were captured with sub-centimeter accuracy which provides a higher level of accuracy when locating the assets. The vendor has agreed to provide this additional level of accuracy at a cost of $63,270.60. Additionally, although the 2024 contract was approved by the BOC on June 5, 2024 in an amount of $600,000, the 2024 Purchase Order was not issued until September 25, 2024. Because the full contract scope of work couldn’t be completed in the last trimester of 2024 and the total amount wasn’t spent. Public Works requested and was approved to use $300,000.00 (of the $600,000.00 already approved in the 2024 PO) as part of the 2025 contract as part of the 2025 budget process. Therefore, the Purchase Order needs to be increased to include the approved enhancement and the higher accuracy level. Money is available for these expenses in the existing 2025 Public Works O&M budget for this expense.
Community Impact: This project enhances the operability of water distribution system valves within the transmission and distribution water main lines and will allow staff to isolate water main breaks more quickly.
Department Recommendation: The Department of Public Works recommends approval of the increase in spending authority request.
Project Implications: Execution of this project will be beneficial to the County’s water customers by decreasing the number of customers affected by water main breaks because valves can be used to isolate the affected service area.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works does not have any issues or concerns.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0396 |
06/05/2024 |
$600,000.00 |
|
1st Renewal |
24-0736 |
11/06/2024 |
$600,000.00 |
|
2nd Renewal |
|
|
$.00 |
|
Amendment #1 |
|
4/2/2025 |
$363,270.60 |
|
Total Revised Amount |
|
|
$1,563,270.60 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $363,270.60
Prime Vendor: Pure Technologies, U.S. Inc., d/b/a Wachs Water Services
Prime Status: Non-Minority
Location: Buffalo Grove, IL
County: Lake County
Prime Value: $363,270.60 or 100.00%
Total Contract Value: $363,270.60 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment Agreement
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Interim Deputy Director Water Distribution, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,200,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$363,270.60 |
|
TOTAL: |
$1,563,270.60 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R&E, Public Works, Professional Services - $363,270.60
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Key Contract Terms |
|
Start Date: BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: 1 Renewal Remain |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |