Department
Real Estate and Asset Management
Requested Action
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in the amount not to exceed $428,860.50 with CGL Facility Management, LLC (Fayetteville, GA), to provide preventive and corrective maintenance services for the Fulton County South Annex Jail located at 6500 Watson Street, Union City, GA 30291. Effective dates: January 1, 2026 through July 14, 2026. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Requesting approval to utilize the statewide contract #99999-001-SPD0000154-0001, Facility Maintenance Solution to provide continued comprehensive operation, preventive, and corrective maintenance services specifically at the South Annex Jail.
DREAM is making this request to coincide with the current state contract that expires July 14, 2026 (see Exhibit 1). We anticipate the State will have a new Facility Maintenance contract in place by July 15, 2026. DREAM will submit a new Agenda Item at that time for BOC approval of statewide contract for the remaining 6 months of the year, from July 15, 2026 through December 31, 2026.
Scope of Work: This contract will provide preventive/scheduled and corrective/ unscheduled maintenance services for the Fulton County South Annex Jail.
Specific maintenance services include, but not limited to:
Facility management; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural and LP gas distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supply (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; kitchen and laundry equipment; pest control; swimming pool; fume hoods and grounds/landscape.
Community Impact: This effort is necessary for the County to have continuous preventive/corrective maintenance services.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract that requires covering the costs for replacement of parts/components and labor for corrective maintenance repairs.
DREAM’s Jail Maintenance Division will collaborate and manage the facility maintenance responsibilities with the Statewide Contractor (CGL Facility Management, LLC).
Project Implications: The intent of this contract is to ensure the safety and security of County staff, visitors, and inmates through a well-designed and organized comprehensive maintenance program. The County requires the efficient operation of the South Annex Jail to preserve building assets in such a manner as to extend their useful life expectancy.
Community Issues/Concerns: This effort is necessary to prevent the County from lacking continuous preventive/corrective maintenance services.
Department Issues/Concerns: If this statewide contract is not approved, the County does not have the internal resources to provide comprehensive and timely maintenance services to the South Annex Jail.
Contract Modification: This is a new request
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$428,860.50 |
|
TOTAL: |
$428,860.50 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1160: General, Real Estate and Asset Management, Professional Services- $428,860.50 “Subject to availability of funds adopted for FY2026 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 7/14/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2025 |
9/30/2025 |