Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000183-0006, Police Pursuit and Special Services Vehicles in the total amount not to exceed $161,655.00 with Smyrna-F, LLC dba Wade Ford, to purchase and deliver three (3) 2025 Ford F150 Police Responder 4x4 trucks, 5.5 box, 145” WB XL (W1P) for the Fulton County Emergency Management, Aircraft Rescue and Firefighting Station (ARFF). This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval of statewide contract to purchase three (3) total 2025 Ford F150 Police Responder trucks for the Fulton County Emergency Management, Aircraft Rescue and Firefighting Station (ARFF).
Scope of Work: To purchase and deliver three (3) total 2025 Ford F150 Police Responders trucks for the Fulton County Emergency Management, Aircraft Rescue and Firefighting Station (ARFF).
2025 Vehicles Breakdown and Costs:
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|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
|
1 |
2025 Ford F150 Police Responder, 4x4 Trucks, 5.5 box, 145” WB XL (W1P); Engine 3.5L V-6 Eco boost, Transmission 10-Speed Automatic, Exterior Color: Oxford White |
$53,885.00 |
3 |
0 |
3 |
$161,655.00 |
|
2 |
Totals |
$53,885.00 |
3 |
0 |
3 |
$161,655.00 |
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc... are not covered under the warranty.
Delivery time upon receipt of Purchase Order (PO) is 14-weeks.
Community Impact: These vehicles are used to accomplish the assigned tasks in the transportation of Emergency Management’s employees and equipment during daily operation within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval on behalf of Fulton County Emergency Management, Aircraft Rescue and Fire-Fighting Station (ARFF).
The statewide vehicle dealer will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for coordination and delivery of three (3) total 2025 Ford F150 Police Responder, 4x4 trucks for the Fulton County Emergency Management, ARFF.
Project Implications: It’s imperative that the County have reliable vehicles and equipment available to respond to emergencies or any situation day or night in support of Emergency Management, Aircraft Rescue and Firefighting (ARFF) at the Fulton County Charlie Brown Airport.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If purchase of these trucks is not approved, this will strain the Fulton County Emergency Management, ARFF station’s ability to meet and accomplish its daily operations.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $161,655.00
Prime Vendor: Smyrna-F, LLC dba Wade Ford
Prime Status: African American Male Business Enterprise
Location: Smyrna, GA
County: Cobb County
Prime Value: $157,215.00 or 100.00%
Total Contract Value: $161,655.00 or 100.00%
Total Certified Value: $161,655.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contract #99999-001-SPD0000183-0006
Exhibit 2: Cost Proposal
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$161,655.00 |
|
TOTAL: |
$161.655.00 |
Fiscal Impact / Funding Source
Funding Line 1:
509-310-5602-Air4: Transportation Improvement Plan, Fire Ems, ARFF Vehicle, Equip, Temp- $161,655.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 5/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: Non-Applicable
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |