Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Senior Services, 18RFP115491A-CJC, Alternative Senior Transportation Services in the amount of $150,000.00 with Common Courtesy (Atlanta, GA), to provide transportation services/ride sharing through Uber/Lyft for eligible seniors with no other means of transportation. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
This recommendation is to increase the spending authority to cover expenses incurred in fiscal year 2021. The alternative senior transportation program experienced a steady increase in registrations and number of rides provided in the 4th quarter, 2021. The requested authority is to cover the increase in ridership and expenses from November 2021.
Scope of Work: Common Courtesy develops partnerships with local
Transportation Network Companies (TNC’s), e.g., Uber, Lyft or any combination of providers to establish dispatch/concierge services for senior residents of Fulton County aged 60 and above. The scope entails implementation of an automated system that orders trips from both mobile applications and/or desktops for operators as needed. The system tracks routes from beginning to end of the trip to ensure a level of security for the senior riders. The contractor provides monthly invoicing along with detailed reports of senior usage. Eligible Fulton County seniors who qualify will pay $1.00 cost share per trip, receive up to 16 trips per month and may travel within a 15 mile radius.
Community Impact: This service began as a pilot in November 2017 providing 412 trips for 25 riders. Year over year analysis from 2020 to 2021 indicates increased ridership by 52%. The participation level in October 2021 was 1,623 riders and 12,154 trips were provided. The alternative senior transportation program has enabled senior residents to remain engaged in their communities and access trips to pharmacies, doctor appointments and other activities that support daily living.
Department Recommendation: The Department recommends approval.
Project Implications: The services provided enabled seniors to connect to their community and prevent isolation.
Community Issues/Concerns: There are no community issues or concerns.
Department Issues/Concerns: There are no community issues or concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
18-1019 |
12/19/2018 |
$200,151.00 |
|
Amendment 1 |
19-0441 |
6/5/2019 |
$568,827.14 |
|
1st Renewal |
19-0777 |
10/2/2019 |
$372,121.00 |
|
Amendment 2 |
20-0304 |
4/15/2020 |
$750,000.00 |
|
2nd Renewal |
20-0963 |
12/16/2020 |
$1,728,640.00 |
|
Amendment 3 |
|
|
$150,000.00 |
|
Total Revised Amount |
|
|
$3,769,739.14 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $150,000.00
Prime Vendor: Common Courtesy, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $150,000.00 or 100.00%
Subcontract: None
Total Contract Value: $150,000.00 or 100.00%
Total M/FBE Value $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: 3rd Quarter Contract Performance Report
Exhibit 2: Amendment No. 3 to Form of Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-612-9558
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,151.00 |
|
Previous Adjustments: |
$3,419,588.14 |
|
This Request: |
$150,000.00 |
|
TOTAL: |
$3,769,739.14 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-183W-1183: Senior Services, General, Transportation Services - $150,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2021 |
End Date: 12/31/2021 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
12/31/2021 |