Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Fulton County Library Systems, 21ITBC129236B-YJ Library Non-book Materials (CD’s, DVD’s and Spoken Words Audio Materials) in the amount of $88,000.00 with Baker and Taylor LLC (Charlotte, NC) to provide Non-book Materials. Effective, upon BOC approval, through December 31, 2021, with two renewal options. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request will provide Non-book Materials (CD’s, DVD’s and Spoken Words Audio Materials) for Fulton County Library Systems. The vendor must have an online database of titles and must provide the FCLS access to this database at no charge, in order for the FCLS to search titles, submit orders, cancel orders, claim materials, and check status Selected vendor(s) must have an inventory large enough to supply multiple copies of requested titles to meet our 90% fill-rate within the specified turnaround time.
Scope of Work: This action allows the library to provide a wide selection of Non-book Materials (CD’s, DVD’s and Spoken Words Audio Materials) for Library patrons.
Community Impact: Fulton County citizens can access over 5,000 titles based on subscription requests.
Department Recommendation: The Fulton County Library System recommends approval of this item.
Project Implications: Fulton County is the largest county in Georgia. Not providing this service negatively impacts a wide range of Fulton County citizens in every Fulton area code.
Community Issues/Concerns: The Fulton County Library System is not aware of any issues/concerns regarding the agenda item.
Department Issues/Concerns: The Fulton County Library System is not aware of any issues/concerns regarding the agenda item.
Contract Modification: This is a New Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $88,000.00
Prime Vendor: Baker & Taylor, Inc.
Prime Status: Non-Minority
Location: Charlotte, NC
County: Mecklenburg County
Prime Value: $88,000.00 or 100.00%
Total Contract Value: $88,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Letter
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractors Performance Reports
Exhibit 4: Non-Responsive Letter
Contact Information (Type Name, Title, Agency and Phone)
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Jamar Parker, Financial Systems Manager, Fulton County Library Systems, (404) 771-7578
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
0.00 |
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This Request: |
$88,000.00 |
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TOTAL: |
$88,000.00 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
N/A |
☐ |
In-Kind |
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Start Date: |
N/A |
☐ |
Approval to Award |
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End Date: |
N/A |
☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General Fund, Library, Books -Library
Funding Line 2:
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Funding Line 3:
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Funding Line 4:
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Funding Line 5:
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12/31/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
12/31/2021 |