Department
Real Estate and Asset Management
Requested Action
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Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, OMNIA Partners Contract #3341 HVAC Products, Installation, Labor Based Solutions and Related Product and Services, in an amount not to exceed $150,000.00 with Trane U.S. Inc. (Doraville, GA), to provide full-service HVAC maintenance and repairs for four (4) Fulton County facilities as follows: North Fulton Customer Service Center, Elections Warehouse, North Service Center, and South Service Center. Effective dates: January 1, 2027, through December 31, 2027.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background In order for DREAM to properly maintain the County’s facility portfolio in accordance with manufacturers’ recommendations, supplemental maintenance support is needed from a qualified HVAC contractor for the four (4) facilities listed below. The facilities listed were selected due to the HVAC equipment manufacturer.
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Facilities |
Address |
HVAC Contractor |
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1 |
North Fulton Customer Service Center |
11575 Maxwell Road, Alpharetta, GA 30009 |
Trane U. S., Inc. |
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2 |
Election Warehouse |
5600 Campbellton Fairburn Road, Fairburn, GA 30213 |
Trane U. S., Inc. |
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3 |
North Service Center |
7741 Roswell Rd NE, Atlanta, GA 30350 |
Trane U. S., Inc. |
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4 |
South Service Center |
5600 Stonewall Tell Rd, College Park, GA 30349 |
Trane U. S., Inc. |
This is a time and materials contract and the requested authority in the amount of $150,000.00 is an increase of $20,000.00 over 2026 due to market conditions resulting in year over year increases in the cost of HVAC labor and materials associated with monthly, quarterly, semi-annual an annual preventive maintenance tasks as recommended by equipment manufacturers.
Scope of Work: This cooperative purchasing contract will furnish all materials, labor, tools, equipment, and appurtenances necessary to provide full-service maintenance and repair to major HVAC mechanical systems and equipment for selected Fulton County facilities.
The scope of work also includes but not limited to:
Ø Perform all original manufacturer's specified quarterly, semi-annual, and annual maintenance and diagnostics.
Ø Maintenance of all OEM control devices and components according to manufacturers to include all: safety devices; sensors; electronic circuits and drives; mechanicals/electrical drives, dampers, and actuators components; and software maintenance.
Ø Maintenance, repair, and/or replacement as OEM specified, including but not limited to belts, couplings, sheaves, pulleys, and shafts; motors & starters, VFD and components; compressors; condensers; and evaporators refrigerant piping, manifolds, expansion valves, chilled water exchangers.
Ø Maintenance, repair, and/or replacement as OEM Components of chillers, chill water and hot water pumps, terminal boxes, package units, split-systems, air handler’s units, coolers, freezers, and exhaust fans necessary for the equipment to operate according to manufacturer's standards.
Community Impact: Maintaining major HVAC mechanical systems and equipment in reliable working conditions will ensure continuity of facility operations and uninterrupted service delivery to County staff and citizens.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract requires professional licenses, specialty tools, equipment, training, and technician skills to perform periodic service to various types of major HVAC mechanical systems and equipment for the four (4) selected County facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County cannot perform the recommended HVAC preventive maintenance tasks according to the manufacturer’s recommendations.
Contract Modification: This is a new request.
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: OMNIA Partners Contract #3341
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$150,000.00 |
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TOTAL: |
$150,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5225-1160: General, Real Estate and Asset Management, Professional Services- $150,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/206 |