Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Information Technology, 21ITB0929B -EC, W-2, 1099, and Affordable Care Act Filing, Processing, Printing, and Mailing Services, in an amount not to exceed $40,000.00 with National Payment Corporation (Tampa, FL) to provide a system to process, print, fold, and mail W-2 forms, 1099-Misc forms, 1099-R forms and Affordable Care Act (ACA) forms for employees, poll workers, retirees and vendors of the County. This action exercises the third of three renewal options. No renewal options remain. Effective Dates: January 1, 2025, through December 31, 2025.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract provides a system, to process, print, fold, and mail W2 forms, 1099-Misc forms, 1099-R forms and Affordable Care Act (ACA) forms for employees, poll workers, retirees and vendors of Fulton County.
Community Impact: There are no community issues/ concerns.
Department Recommendation: The Department of Information Technology recommends approval.
Project Implications: Provides a critical office operational support function in the operation of County Government.
Community Issues/Concerns: There are no community issues/ concerns.
Department Issues/Concerns: There are no departmental issues/ concerns.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0999 |
12/15/2021 |
$40,000.00 |
|
1st Renewal |
22-0839 |
11/16/2022 |
$40,000.00 |
|
2nd Renewal |
23-0922 |
12/20/2023 |
$40,000.00 |
|
3rd Renewal |
|
|
$40,000.00 |
|
Total Revised Amount |
|
|
$160,000.00 |
Contract & Compliance Information
Contract Value: $40,000.00
Prime Vendor: National Payment Corporation
Prime Status: Non-Minority
Location: Tampa, FL
County: Hillsboro County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached:
Exhibit 1: Performance Evaluation
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Contract Renewal Agreement Form
Contact Information
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
40,000.00 |
|
Previous Adjustments: |
$80,000.00 |
|
This Request: |
$40,000.00 |
|
TOTAL: |
$160,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-220-2202-1459: General Fund, Information Technology, Printing- $40,000.00
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |