Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 19ITB432768K-JAJ, Task Order Contract for Minor Construction Projects in an amount not to exceed $6,000,000.00 with (A) Brown & Root Industries Services, LLC (Atlanta, GA) in an amount not to exceed of $1,000,000.00; (B) Astra Construction Services, LLC (Woodstock, GA) in an amount not to exceed $1,000,000.00; (C) Complete Contracting Partners, LLC, formally CRM Construction Services, LLC (Austell, GA) in an amount not to exceed $1,000,000.00; (D) Hawk Construction Company, LLC (Ellenwood, GA) in an amount not to exceed$ 1,000,000.00; (E) Prime Contractors, Inc. (Powder Springs, GA) in an amount not to exceed $1,000,000.00; and (F) Rubio and Sons Interior, Inc. (Dacula, GA), in an amount not to exceed $1,000,000.00, to provide standby repair, alteration, modernization, maintenance, rehabilitation, and construction of buildings, structures, or other real property projects on a “task order” basis for Fulton County. This action exercises the third of three renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to renew existing contracts for Task Order Contract for Minor Construction Projects for Fulton County for FY2023.
Scope of Work: The standby “Task Order Contract for Minor Construction Projects” allows the County to complete small construction projects in a timely basis for small construction projects. The scope of work includes a collection of detailed repair and construction tasks and specifications that have established unit prices. It is placed with a General Contractor for the accomplishment of repair, alteration, modernization, maintenance, rehabilitation, construction, etc. of buildings, structures, or other real property. Ordering is accomplished by means of issuance of a Work Order (task order) against the contract. The general contractors are to furnish all management, design, labor, materials, tools, equipment, architectural and engineering support, and appurtenances necessarily needed to perform the work authorized by work orders issued.
Community Impact: The impact on the community is to provide repairs to facilities that have deteriorated due to deferred maintenance.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval for FY2023.
The requested spending authority in an amount not to exceed $6,000,000.00 is to cover cost for capital project requests for FY2023. DREAM is requesting the foregoing spending authority as part of the capital improvement projects in collaboration with other various Departments in meeting their objectives. These projects are expected to use DREAM’s Task Order Contract for Minor Construction Projects and spending authority to cover their budget expenditures when available for FY2023.
FY2023 Capital Projects Forecast:
This is a standby contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2023.
These are time and materials contracts that require covering the cost for management, design, labor building materials, labor, architectural and engineering support. The requested spending authority in an amount not to exceed $6,000,000 is sufficient to cover these anticipated costs for FY2023.
Historical Expenditures:
FY2022: The County total allocated/expenditures as of 10/26/2022, $4,913,744.20 (but
$503,417.67 has been allocated to Task Order No.1 to provide upgrades/
replacement and installation of new equipment systems at 15 designated
Senior Centers. The BOC approved Task Order on 7/13/2022, as Item #22-0485)
FY2021: The County spent $3,794,409.45
FY2020: The County spent $2,120,296.16
FY2019: The County spent $2,889,721.60
FY2018: The County spent $2,533,637.96
FY2017: The County spent $934,235.83
Project Implications: The intent of these standby task order contracts for minor construction projects service is to provide for these general construction services for upcoming construction related projects as a part of our pending bond funding for related projects for the County on an “as needed” basis. These contracts will allow the Department to complete small construction projects on a timely basis.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County does not have the capacity, or the expertise, to perform these services in-house. Approval will enable the Department to provide small construction projects in a timely basis.
Contract Modification
(A) Brown & Root Industries Services, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0109 |
2/5/20 |
$1,000,000.00 |
|
1st Renewal |
21-0021 |
1/6/21 |
$1,000,000.00 |
|
2nd Renewal |
21-0745 |
10/6/21 |
$1,000,000.00 |
|
3rd Renewal |
|
|
$1,000,000.00 |
|
Total Revised Amount |
|
|
$4,000,000.00 |
(B) Astra Construction Services, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0109 |
2/5/20 |
$1,000,000.00 |
|
1st Renewal |
21-0021 |
1/6/21 |
$1,000,000.00 |
|
2nd Renewal |
21-0745 |
10/6/21 |
$1,000,000.00 |
|
3rd Renewal |
|
|
$1,000,000.00 |
|
Total Revised Amount |
|
|
$4,000,000.00 |
(C) Complete Contracting Partners, LLC, formally CRM Construction Services, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0109 |
2/5/20 |
$1,000,000.00 |
|
1st Renewal |
21-0021 |
1/6/21 |
$1,000,000.00 |
|
2nd Renewal |
21-0745 |
10/6/21 |
$1,000,000.00 |
|
3rd Renewal |
|
|
$1,000,000.00 |
|
Total Revised Amount |
|
|
$4,000,000.00 |
(D) Hawk Construction Company, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0109 |
2/5/20 |
$1,000,000.00 |
|
1st Renewal |
21-0021 |
1/6/21 |
$1,000,000.00 |
|
2nd Renewal |
21-0745 |
10/6/21 |
$1,000,000.00 |
|
Task Order |
22-0485 |
7/13/22 |
$503,417.67 |
|
3rd Renewal |
|
|
$1,000,000.00 |
|
Total Revised Amount |
|
|
$4,503,417.67 |
(E) Prime Contractors, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0109 |
2/5/20 |
$1,000,000.00 |
|
1st Renewal |
21-0021 |
1/6/21 |
$1,000,000.00 |
|
2nd Renewal |
21-0745 |
10/6/21 |
$1,000,000.00 |
|
3rd Renewal |
|
|
$1,000,000.00 |
|
Total Revised Amount |
|
|
$4,000,000.00 |
(F) Rubio and Sons Interior, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0109 |
2/5/20 |
$1,000,000.00 |
|
1st Renewal |
21-0021 |
1/6/21 |
$1,000,000.00 |
|
2nd Renewal |
21-0745 |
10/6/21 |
$1,000,000.00 |
|
3rd Renewal |
|
|
$1,000,000.00 |
|
Total Revised Amount |
|
|
$4,000,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $6,000,000.00
(A)
Contract Value: $1,000,000.00
Prime Vendor: Brown & Root Industries Services, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,000,000.00 or 100.00%
Subcontractor: RB Communications
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Contract Value: TBD
Subcontractor: Armada Construction
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Lithonia, GA
County: Dekalb County
Contract Value: TBD
Subcontractor: Camacho Associates
Subcontractor Status: Hispanic Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Contract Value: TBD
Subcontractor: Heard Construction Services
Subcontractor Status: White Female Business Enterprise-Non-Certified
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: TBD
Subcontractor: Summers Roofing
Subcontractor Status: White Female Business Enterprise-Non-Certified
Location: Alpharetta, GA
County: Fulton County
Contract Value: TBD
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: TBD
(B)
Contract Value: $1,000,000.00
Prime Vendor: Astra Construction Services, LLC
Prime Status: Non-Minority
Location: Woodstock, GA
County: Cherokee County
Prime Value: $1,000,000.00 or 100.00%
Subcontractor: D & D Electric Company, Inc.
Subcontractor Status: White Female Business Enterprise-Non-Certified
Location: Fayette, GA
County: Fayette County
Contract Value: TBD
Subcontractor: Gambrell-Brewster Logistix, Inc.
Subcontractor Status: African American Male Business Enterprise-Certified
Location: Tucker, GA
County: Dekalb County
Contract Value: TBD
Subcontractor: Synergy Development Partners
Subcontractor Status: White Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Subcontractor: Contessa Construction Services, LLC
Subcontractor Status: White Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Subcontractor: Doc Holiday Electrical, LLC
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Subcontractor: D&R Construction & Contracting
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Stone Mountain, GA
County: Dekalb County
Contract Value: TBD
Subcontractor: Nunergy Atlanta Electrical, LLC
Subcontractor Status: African American Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Subcontractor: G.S.E Facility Services, LLC
Subcontractor Status: African American Male Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Subcontractor: The Plumbing Shop
Subcontractor Status: African American Male Business Enterprise-Certified
Location: Austell, GA
County: Cobb County
Contract Value: TBD
Subcontractor: Randolph & Company, Inc.
Subcontractor Status: African American Male Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Subcontractor: Legwork Plumbing Solutions, Inc.
Subcontractor Status: African American Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Subcontractor: Knights Contractors
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: College Park, GA
County: Fulton County
Contract Value: TBD
Subcontractor: Prosperity Point Property Management
Subcontractor Status: African American Female Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: TBD
(C)
Contract Value: $1,000,000.00
Prime Vendor: Complete Contracting Partners, LLC formally CRM Construction Services, LLC
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Austell, GA
County: Cobb County
Prime Value: $1,000,000.00 or 100.00%
Subcontractor: Baker Construction
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Douglasville, GA
County: Douglas
Contract Value: TBD
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: TBD
(D)
Contract Value: $1,000,000.00
Prime Vendor: Hawk Construction Company, LLC
Prime Status: African American Male Business Enterprise-Certified
Location: Ellenwood, GA
County: Clayton County
Prime Value: $1,000,000.00 or 100.00%
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: TBD
(E)
Contract Value: $1,000,000.00
Prime Vendor: Prime Contractors, Inc.
Prime Status: Non-Minority
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,000,000.00 or 100.00%
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: $ -0-
(F)
Contract Value: $1,000,000.00
Prime Vendor: Rubio and Sons
Prime Status: Non-Minority
Location: Dacula, GA
County: Gwinnett County
Prime Value: $1,000,000.00 or 100.00%
Subcontractor: Red Oak Construction
Subcontractor Status: Non-Minority
Location: Locust Grove, GA
County: Henry County
Contract Value: TBD
Subcontractor: Ace Pro Finish Painting
Subcontractor Status: Non-Minority
Location: Hoschton, GA
County: Jackson County
Contract Value: TBD
Subcontractor: TLS Electrical
Subcontractor Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Contract Value: TBD
Subcontractor: Sherman Hall Construction
Subcontractor Status: Non-Minority
Location: Fairmount, GA
County: Gordon County
Contract Value: TBD
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: $ -0-
Grand Contract Value: $6,000,000.00 or 100.00%
Grand M/FBE Value: $2,000,000.00 or 33.33% - Subs TBD
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Forms
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,000,000.00 |
|
Previous Adjustments: |
$12,000,000.00 |
|
This Request: |
$6,000,000.00 |
|
TOTAL: |
$24,503,417.67 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determined -$6,000,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2023. Purchase Order will be guided by the available adopted FY2023 Pay as you Go funding.
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating:
Brown & Root Industries Services 4.0
Astra Construction Services No rating, see attached memo
Completing Contracting Partners 4.0 (formerly CRM)
Hawk Construction Company 3.20
Prime Contractors 3.20
Rubio and Sons 4.0
Would you select/recommend these vendors again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2022 |
6/30/2022 |